Meeting Minutes: April 17 , 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, April 17, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox – absent   Also attending: Tom Stankard of the Daily Standard, Srgt Stetler, Robby Peel, Chad Ransbottom – little later.   Motion Pontsler. Second Gehle to accept the agenda as orders of the day. Heitkamp called for the question. Pontsler = y, Gehle = y, Heitkamp = y , Young = y, Now = y. Passed 5 yes.   Motion Young. Second Gehle to accept the minutes from the April 3, 2018 council meeting as presented. Now called for the question. Young = y, Gehle = y, Now = y, Pontsler = y, Heitkamp = y. Passed 5 yes.   Visitors to Address Council:     Mayor’s Report and Correspondence:   Noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.   The Parkway Arbor Day presentation was held on April 10th.   Community Announcements and events:     Bicentennial Fundraiser Auction – April 21st – 10 am – Something for everyone – come out and support a good cause! Rockford Community Building – 420 N Holly Lane   24th Annual Car Show – June 15th – West Market St.   Rockford Community Days ~~ Art and Music Festival – June 15 & 16       Village Administrator’s Report – Jeff Long   We re-fabed a piece of equipment to drag the alleyways.   We should be able to do the work faster and more often.   Pot Hole issues still need addressed once the weather is nice enough for asphalt.   Street sweeper has been fixed and back in operation.   Trailer park clean up – have been made an offer to clean up for land swap. Current estimate to clean up is $30,000 in disposal fees.   Need to post no trespassing signs as people are trying to steal whatever they can get their hands on for scrap. The Finance committee will review information on April 24th at 7 pm.   We will be working with Fremont as they continue to expand. We are looking at putting in a new entrance 33 east to keep semis out of the residential area. We are looking at a grant of $650,000 for this...
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Meeting Minutes: April 12, 2018

April 12, 2018   The meeting began at 8 am with 6 members present.   Welcome to new member – Luke Stephenson – new business owner of The Fix – Functional Massage Therapy located at 142 N Main St.   Financial report – General fund balance $4646. We have no fundraisers scheduled so the only income for this year is the membership fees.   Donated $25 to the Community Days Car Show and donated $75 towards the Community Days event. Need some fundraiser ideas that doesn’t take a lot of manpower because we don’t have the volunteers needed to do something big.   New Business The Fix – we will be scheduling a ribbon cutting along with his grand opening. 1 year free membership to the Chamber and a $50 ad in the photo star. Congratulations on your new business !   The next Chamber meeting will be held on May 10th.   We have heard of another new business coming to Rockford so we will try to contact the owner to see if they are interest in coming to the May meeting to let us know what they are doing.   Discussion on what to do with Chamber scholarship.  We will continue it this year for $500 instead of $600. We can’t attend the interviews but will have Parkway set aside several applications we can review on May 20th at 8:30 am.   Discussion on funding the scholarship.   Maybe provide a game or signage at Community Days.   Several ideas to consider.   Bring back more details to the May meeting for decision.   Mary to get a convertible for Barb Pedroza – 2017 Citizen of the Year for Community Days parade.   Need nominations for 2018 Citizen of the Year and 2018 Business of the Year. Discussed some ideas for the Chamber banquet.   May be making some major changes.   Will discuss at next meeting.   Meeting adjourned – 9 am.  ...
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Meeting Minutes: April 3 , 2018

            RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, April 3, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Shane Young   Pledge of Allegiance   Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp   Also attending: Tom Stankard of the Daily Standard, Srgt Stetler, Robby Peel, and Kevin Lutz.   Motion Pontsler. Second Young to accept the agenda as orders of the day. Gehle called for the question. Pontsler = y, Young = y, Gehle = y, Fox = y, Now = y, Heitkamp = y. Passed 6 yes.   Motion Gehle. Second Heitkamp to accept the minutes from the March 20, 2018 council meeting as presented. Now called for the question. Gehle = y, Heitkamp = y, Now = y, Young = y, Fox = y, Pontsler =y. Passed 6 yes.   Visitors to Address Council:   Kevin Lutz – talked with council members before the meeting regarding a tree in his neighbor’s yard.   Steps will be taken to try to notify the neighbor.   Mayor’s Report and Correspondence:   Mayor Joseph read proclamation setting Friday – April 27th as Arbor Day in the Village. Urging all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands and urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations.   Regarding trees – The Tree Committee is in need of at least 3 volunteers as several of the current members are retiring. The next meeting of the Tree Committee will be held on May 21st at 6 pm. You do not need to be a resident of the Village. Please contact the Village Office – 419-363-3032 ext 1 or come to the next meeting if interested.   The Parkway Arbor Day presentation will be held on April 10th.   Community Announcements and events:     Bicentennial Committee Meetings – 1st Monday each month at 7 pm   Bicentennial Committee Fundraiser Auction in April – ** donations being accepted now.   Rockford Opry Show – April 14th – At the Belle – doors open at 6 pm (135 W Market St.)   Bicentennial Fundraiser Auction – April 21st – 10 am   24th Annual Car Show – June 15th – West Market St.   Rockford Community Days ~~ Art and Music Festival – June 15...
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Meeting Minutes: March 20, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, March 20, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Fox, Now, Heitkamp Pontsler – absent   Also attending: Tom Stankard of the Daily Standard, Srgt Stetler and Robby Peel.   Motion Gehle. Second Young to accept the agenda as orders of the day. Now called for the question. Gehle = y, Young = y, Now = y, Fox = y, Heitkamp = y. Passed 5 yes.   Motion Fox. Second Now to accept the minutes from the March 6, 2018 council meeting as presented. Gehle called for the question. Fox = y, Now = y, Gehle = y, Young = y, Heitkamp = y. Passed 5 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:   Mayor Joseph visited 3rd graders at Parkway to discuss what it’s like to be a Mayor.   She had some really good questions. The 3rd graders sent in some thank you letter to her for the visit.   Mayor Joseph along with Parkway school personnel, police, fire, EMS held a meeting to discuss school safety.   They are doing research and reviewing current procedures and policies.   The have plans for preparedness and prevention. The meeting went very well.   Community Announcements and events:     Bicentennial Committee Meetings – 1st Monday each month at 7 pm   Bicentennial Committee Fundraiser Auction in April – ** donations being accepted now.         Easter Egg Hunt – March 31st – 1 pm – Shanes Park   Lion’s Club Variety Show – April 6 & 7 – Parkway High School   Mom to Mom Sale – April 14 – Community Building   Bicentennial Fundraiser Auction – April 21st – 10 am   Rockford Community Days ~~ Art and Music Festival – June 15 & 16   Please give information to the Radio Station so they can help us promote these events.     Village Administrator’s Report – Jeff Long   Electric has been moved and the old building has been taken down at Shanes Park. The area has been graded and seeded.   Had some well field projects – cleaning – 4 day project from start to finish.   We will open bids for the WWTP project on March 28th at 2...
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Meeting Minutes: MARCH 6, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, March 6, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp   Also attending: Tom Stankard of the Daily Standard, and Srgt Stetler.   Motion Gehle. Second Fox to accept the agenda as orders of the day. Pontsler called for the question. Gehle = y, Fox = y, Pontsler = y, Young = y, Now = y, Heitkamp = y. Passed 6 yes.   Motion Heitkamp. Second Young to accept the minutes from the February 6, 2018 council meeting as presented. Now called for the question. Heitkamp = y, Young = y, Now = y, Gehle = y, Fox = y, Pontsler = y. Passed 6 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:   Received letter from Joyce Emans regarding some part time hours at the park to take care of the flowers. No one else has stepped up to take over. Would be for no more than 10 hours a week anything over the 10 hours is a donation to the Village. Would be paid at $8.30 per hour.   Motion Gehle. Second Young. Fox called for the question to approve April through September taking care of the flowers. Gehle = y, Young = y, Fox = y, Pontsler = y, Now = y , Heitkamp = y. Passed 6 yes.     Community Announcements and events:     Bicentennial Committee Meetings – 1st Monday each month at 7 pm   Bicentennial Committee Fundraiser Auction in April – ** donations being accepted now.       Parkway Carnival – March 17th – Parkway High School   Duck Races – March 17 – Community Building   Easter Egg Hunt – March 31st – 1 pm – Shanes Park   Lion’s Club Variety Show – April 6 & 7 – Parkway High School   Mom to Mom Sale – April 14 – Community Building   Bicentennial Fundraiser Auction – April 21st – 10 am   Rockford Community Days ~~ Art and Music Festival – June 15 & 16   Please give information to the Radio Station so they can help us promote these events.     Village Administrator’s Report – Jeff Long   We will be advertising for bids for the WWTP...
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Meeting Minutes: February 6, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, February 6, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young,, Pontsler, Now, Heitkamp Fox – absent   Also attending: Chief May, Tom Stankard of the Daily Standard, and Srgt Stetler.   Motion Pontsler. Second Gehle to accept the agenda as orders of the day. Now called for the question. Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y. Passed 5 yes.   Motion Gehle. Second Young to accept the minutes from the January 16, 2018 council meeting as presented. Heitkamp called for the question. Gehle = y, Young = y, Heitkamp = y, Pontsler = y, Now = y. Passed 5 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:     Community Announcements and events:     Bicentennial Committee Meetings – 1st Monday each month at 7 pm   Bicentennial Committee Fundraiser Auction in April – ** donations being accepted now.   Park Board Meeting – rescheduled to February 15th   Presidents Day – February 19th – Village offices will be closed.   Family Fun Night – March 3rd – Community Building   Parkway Carnival – March 17th – Parkway High School   Duck Races – March 17 – Community Building   Rockford Community Days ~~ Art and Music Festival – June 15 & 16     Village Administrator’s Report – Jeff Long   2018 Goals – Plan of Action   Infrastructure Goals – Chemical rehabilitation and analysis of South well – approx. cost $12,000 Inspection of 250,000 gallon and the 100,000 gallon water towers – cost apprx $5,000 Wastewater Treatment Plant – Rehab project will enable 400% industry growth and 25-40% residential.   Hoping we can do without raising rates. Eliminate 1/1 in our wastewater collection system. This should keep us good for the next 30 years. Blair and Bubba will be gaining more responsibility with WWTP and WTP – will be retiring in 1 – 2 years.   Shanes Park – Remove and replace existing electric meter service currently to old Shane Hall building. Demo the Old Shane Hall building Use Time Warner building for storage. Clean up trailer park of old buildings and trailers. Turn into green space for park as we plan for future use. Install...
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