Meeting Minutes: May 16, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by President Steve Gehle on Tuesday, May 16, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox,  Pontsler, Now Heitkamp absent   Also attending: Judy Koesters,  Srgt Stetler, Tom Stankard of the Daily Standard.   Motion Fox. Second Pontsler to accept the agenda as orders of the day with addition Resolution 05-17.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Now = y.  Passed 5 yes.   Motion Fox. Second Now to accept the minutes from the May 2, 2017 council meetings as presented. Pontsler called for the question. Fox = y, Now = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Council President noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.     Community Announcements and events:   ** Reminders ** –   Golf cart drivers should be licensed drivers and Golf carts are not allowed to be driven down Main Street.   Warnings are being issued to properties that are not keeping grass mowed.   The Mobile Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons In the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.       May 29th – Rockford Memorial Day: The Rockford American Legion will be having a Chicken Dinner. Tickets are on sale now for $7.  Tickets can be purchased at Barrys Family Market, the Rockford Carry Out and the American Legion.   Chicken dinners will be served beginning at 11 am on May 29th behind the American Legion.   The Memorial Day parade will begin at approximately 10:30 am. The parade route will end at theAmerican Legion. The guest speaker for the service will be Mike Pontius.   Rockford Community Bible School – June 5th – 9th – 9 am – 11:30 am New Horizons Community Church – Maker Fun Factory   Parkway Ministerial sponsoring – Summer Lunch in the Parks – Rockford and Mendon – beginning Wednesday June 14th and each consecutive Wednesdays through August 16th.   Summer lunches provided by servants from various churches and held rain or shine.   This is NOT a babysitting...
read more

Meeting Minutes: May 2, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, May 2, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Pontsler, Now Fox and Heitkamp absent   Also attending: Judy Koesters,  Srgt Stetler, Tom Stankard of the Daily Standard,  and Nancy Leighner.   Motion Gehle. Second Pontsler to accept the agenda as orders of the day with addition of Executive Session at the end of the meeting.  Rutledge called for the question.  Gehle = y, Pontsler = y, Rutledge = y, Now = y.  Passed 4 yes.   Motion Rutledge. Second Now to accept the minutes from the April 18, 2017 council meetings as presented. Gehle called for the question. Rutledge = y, Now = y, Gehle = y, Pontsler = y.  Passed 4 yes.     Visitors to Address Council:   Nancy Leighner put weed and feed at the splash pad and around the concrete wall on Market St.   In return she is asking the Village to repair the mud hole near the Splash pad and install a faucet that was talked about a year ago.     Mayor’s Report and Correspondence:   License to Solicit application received from Everdry Waterproofing. Will be reviewed by the police department.  If they ok then it will be approved.       Community Announcements and events:   The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.   May 29th – Rockford Memorial Day – parade, speaker, chicken dinners – more info to come.   Rockford Community Days – June 16th and 17th.    Look for info on a new event.  We need lots of volunteers – please consider and call the Village Office if interested.     Village Administrator’s Report – Jeff Long   Projects are coming along although it probably looks like they are moving slow. It all takes time.  Found a problem on Columbia street – some underground storm sewer but wasn’t hooked up to anything and needed filled in with concrete.   Council question – seems to be a big grade change on Columbia Street – plans ? Jeff will be reviewing and get with the contractor on the plan.         Committee Reports...
read more

Meeting Minutes: April 18, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, April 18, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Pontsler, Now Fox and Heitkamp absent   Also attending: Srgt Stetler, Tom Stankard of the Daily Standard   Motion Rutledge. Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Rutledge = y, Gehle = y, Pontsler = y, Now = y.  Passed 4 yes.   Motion Pontsler. Second Rutledge to accept the minutes from the April 4, 2017 council meetings as presented. Gehle called for the question. Pontsler = y, Rutledge = y, Gehle = y, Now = y.  Passed 4 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Mayor noted receipt and review of the Mayors Court Pay in, bank reconciliation and bank statement.     Community Announcements and events:   The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.   Village Administrator’s Report – Jeff Long   Shanes Park projects being completed. Columbia St progressing well with no problems.  Waste Water Treatment Plant meeting with Fremont and Engineers will be tomorrow.       Committee Reports     Finance Committee – Steve Gehle   Motion Rutledge to pay bills as submitted in the amount of $ 23,792.42 Second Pontsler.  Now called for the question.  Rutledge = y, Pontsler = y, Now = y, Gehle = y.  Passed 4 yes.   Motion Pontsler to accept the Mayors Court pay in of $571. Second Rutledge.  Gehle called for the question.  Ponstler =  y, Rutledge = y, Gehle = y, Now = y,  Passed 4 yes.   Service Committee:   Greg Pontsler   Motion Gehle to approve the 2017 Rockford Rec Board Officers:   President – Cort Smith Vice President – Adam Carpenter Treasurer – Joel Henkle Secretary – Brent Agler   Board Members: Andy Rogers, Ryan Berry, Wilbur Fox, Jeff Bollenbacher, Steve Yoder, Ryan Thompson, Chad Bruns.   Second Now. Rutledge called for the question.  Gehle = y, Now = y, Rutledge = y, Pontsler = y.  Passed 4 yes.   Safety Committee:     Chris Heitkamp – absent   Economic Development Committee: Rob Rutledge  ...
read more

Meeting Minutes: April 13, 2017

April 13, 2017   The meeting began at 8 am  with 5 members present.   It was noted that Nancy Leighner will be the Chamber representative for the Parkway Scholarship interviews on April 20th.  Senior Awards night is May 17th. – Need to let Mary know –   No new information on the Dunk Tank for Community Days.   Chamber Banquet will be held on October 23rd.    We should have the previous Business of the Year and Citizens of the Year begin working on this years awards.   Jamie discussed some information with the murder/mystery dinner show that we are planning for February.  We decided on a Valentine’s Day theme.   The cost of the play will be under $100.  Jamie has several interested in volunteering to be in the show.  We will check with Carry Out on catering.   Will begin promotion on or before the Chamber Banquet.  Price of tickets will depend on the cost of the dinner.  We may work on some gift basket raffles between Thanksgiving and Christmas – raise awareness and make some additional money.   The Laurels may be able to donate some Valentine’s Day decorations they used previously.  We will encourage the guests to dress up for this ‘formal’ event.    Jamie is working to get some volunteer servers.  We discussed getting the drinks and the desserts donated to save money on the food.    Will need to sell pre sale tickets.  Jamie will have more information at the next meeting on MAY 11th !  Jamie will check with New Horizons on a Child Care night the same night as the murder/mystery show.  Win win for both groups.   “Soup”er Concert in the Park is scheduled for October 8th.    Triad will be performing along with the Parkway Musical group.   Nancy to check with the Methodist ladies about doing desserts.  Flyers to Rockford Rec.  We will work to get some funds to pay for soups.  Jamie will check with Subway to see if they can donate some potato soup.             Meeting adjourned  ...
read more

Meeting Minutes: April 4 ,2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, April 4, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Rutledge, Pontsler , Now, Heitkamp Gehle and Fox absent   Also attending: Srgt Stetler, Tom Stankard of the Daily Standard, Judy Koesters and Kathy Speelman   Motion Rutledge. Second Pontsler to accept the agenda as orders of the day.  Heitkamp called for the question.  Rutledge = y, Pontsler = y, Heitkamp = y, Now = y.  Passed 4 yes.   Motion Pontsler. Second Rutledge to accept the minutes from the March 21, 2017 council meetings as presented. Heitkamp called for the question. Pontsler = y, Rutledge = y, Heitkamp = y, Now = y.  Passed 4 yes.     Visitors to Address Council:   Kathy Speelman introduced herself to council. She is running for the Celina Municipal Court Judge.  The current Judge will be retiring.  Kathy has been in law practice with Judy Koesters for 18 years.  The election will be on May 2nd.  There are no Democrats running.  The Judge seat is a 6 year term.  She would like to see several changes in the court system such as video arraignments and more oversight on drug and mental health cases.  Kathy thanked the Council for their time.     Mayor’s Report and Correspondence:     Community Announcements and events:   The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.   Shanes Park Easter Egg Hunt – April 15th at 1 pm       Village Administrator’s Report – Jeff Long   Projects are advancing well.   Next Tuesday – April 11th we will begin the brush pick up for the season.   Replaced some parts (turbo) on the dump truck.     Committee Reports     Finance Committee – Steve Gehle – Absent  reports by Rob Rutledge   Motion Pontsler to pay bills as submitted in the amount of $18,096.80 Second Now.  Heitkamp called for the question.  Pontsler = y, Now = y, Heitkamp = y, Rutledge = y.  Passed 4 yes.   Motion Heitkamp to approve the monthly financial reports – Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report and Bank reconciliation....
read more

Meeting Minutes: March 21 ,2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, March 21, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox, Pontsler , Heitkamp = absent.       Also attending: Roger and Nancy Harlamer,  Srgt Stetler,  Brad Now and Tom Stankard of the Daily Standard   Motion Fox. Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Rutledge = y.  Passed 4 yes.   Motion Gehle. Second Pontsler to accept the minutes from the March 7, 2017 council meetings as presented. Fox called for the question. Gehle = y, Pontsler = y, Fox = y, Rutledge = y.  Passed 4 yes.   Motion Fox to appoint William Brad now to the open council seat. Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 4 yes.   Mayor Joseph gave the Oath of office to Brad Now.   Thank you and congratulation to Brad Now.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement .   Thank you note from George Moore appreciating the time at previous council meeting.         Community Announcements and events:   The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.   Lions Club Variety Show – March 24 & 25th – 7 pm – Parkway Auditorium   Shanes Park Easter Egg Hunt – April 15th at 1 pm       Village Administrator’s Report – Jeff Long   Main St. water main break – took longer to fix as there were other lines that needed attention since we had the area open. Order the correct parts and now working on getting the area patched.   Next phase of the Shanes Crossing subdivision will be to stake out the lots.       Committee Reports     Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted in the amount of $19,770.21 Second Gehle.  Pontsler called for the question.  Fox =...
read more