Meeting Minutes: October 17, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Council President Gehle on Tuesday, October 17, 2017, at 7:30 pm at the Rockford Village Hall.   Invocation – Steve Gehle   Pledge of Allegiance   Those present: Gehle, Rutledge, Pontsler, Now, Heitkamp Fox – absent   Also attending: Chief May and Tom Stankard of the Daily Standard.   Motion Pontsler Second Heitkamp to accept the agenda as orders of the day. Rutledge called for the question. Pontsler = y, Heitkamp = y, Rutledge = y, Gehle = y, Now = y. Passed 5 yes.   Motion Rutledge. Second Pontsler to accept the minutes from the October 3, 2017 council meetings as presented. Heitkamp called for the question. Rutledge = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Community Announcements and events:   The Bulldogs – Live Music – Rockford Community Building THIS Saturday night – October 21st !   Bicentennial fundraiser. Dance to the 50’s ! Tickets $10 at the door. Doors open at 6 pm   Rockford Chamber Banquet – October 23rd – Community Building   Halloween activities – October 28th – Trick or Treat from 6 – 7:30 pm and Judging @ the Firehouse at 8 pm.   The Rockford Fire Department will be flushing / testing fire hydrants on November 5th beginning at 1 pm.     Village Administrator’s Report – Jeff Long – absent   Committee Reports   Finance Committee – Steve Gehle   Motion Rutledge to pay bills as submitted in the amount of $112,892.18.  Second Pontsler. Heitkamp called for the question. Rutledge = y, Pontsler – y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Motion: Pontsler to accept the Mayors Court pay in of $1770.00. Second Heitkamp. Rutledge called for the question. Pontsler = y, Heitkamp = y, Rutledge = y, Gehle = y, Now = y.   Passed 5 yes.     Motion: Rutledge approved additional purchase orders for subdivision. Second Heitkamp = y, Pontsler = y, Gehle = y, Now = y. Passed 5 yes.   Service Committee:   Greg Pontsler   Park board – Joyce Emans has retired from the Park Board and volunteer services at Shanes Park.   The Village and the Park Board are working together to get an electronic message center to replace the Community...
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Meeting Minutes: October 12, 2017

Meeting began at 8:00 am on October 12, 2017 with 5 members.   Financial report – Balance $4274.17.   “Soup”er Concert in the Park – October 8th – Thank you to all who volunteered and participated.       Thank you to Blind Date Band and the Parkway Music department for National Anthem and selections from High School Musical. Not a very good turn out and didn’t cover expenses.   We have tried several different ideas and themes but community is not supporting the event.   We will no longer be having the event.   Chamber Banquet – October 23rd   Meal –   Rockford Carry Out Decorations – will come up with something Set up – Monday – October 23rd at 3 pm. – Need volunteers to help. Program schedule – MC – Jonathan Williams Blessing – Jeff Long   Bicentennial update by Barb Pedroza – Barn Quilts – 5 minutes   New Business will be the “entertainment” – Amy Lyons and Bob Ransbottom will talk about their businesses and how they got started.   Share their story.   Robin to do programs – will be getting her updated information   There will not be a Christmas at the Park this year. No Volunteer leadership.   Purpose of Chamber – support business community. We are not getting any support or additional volunteers to continue in the same manner year after year.  Chamber will continue to support the directory, the Welcome signs and the web site.   Our only income will be the yearly membership fees and we will need to be careful how we use funds.   May have a quarterly meetings in 2018?   8 programs will no longer be sponsored by the Chamber.  We will have to decide on the yearly scholarship… may continue but with a lesser amount.  The Chamber will remain a member of the NOACC so that businesses can still get the Anthem discount.   We will update the 2018 Membership form. – We will mail in November and the due date will be January 15th, 2018. After that the membership will cost $60.00.   The next Chamber meeting will be held on November 9th at 8 am at the Colonial Nursing Center with a FREE breakfast for members. Please RSVP to Mary at mbeougher@hillstonehc.com by November 6th.  ...
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Meeting Minutes: October 3, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, October 3, 2017, at 7:30 pm at the Rockford Village Hall.   Invocation by Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox, Pontsler, Now, Heitkamp   Also attending: Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard, Matt Suzuki and Chad Ransbottom.   Motion Fox. Second Now to accept the agenda as orders of the day. Gehle called for the question. Fox = y, Now = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp= y. Passed 6 yes.   Motion Pontsler. Second Rutledge to accept the minutes from the September 19, 2017 council meetings as presented. Fox called for the question. Pontsler = y, Rutledge =y, Fox = y, Gehle = y, Now = y, Heitkamp = y. Passed 6 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Thank you from the Fox Family for thoughts and prayers during this difficult time.     Community Announcements and events:   “Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am   Rockford Chamber Banquet – October 23rd – Community Building   Halloween activities – October 28th – Trick or Treat from 6 – 7:30 pm and Judging @ the Firehouse at 8 pm.   Village Administrator’s Report – Jeff Long   Handicap parking on Main St. – have discussed with Terry’s Trim and Henkle Insurance – both ok with parking location.   Motion: Gehle to approve the designated handicap parking on Main St. in front of Terry’s Trim and Henkle Insurance. Second Fox. Pontsler called for the question. Gehle = y, Fox = y, Pontsler = y, Rutledge = y, Now = y, Heitkamp = y. Passed 6 yes.   Discussed a cross walk across Main St – at Pearl St.   Post office emailed a request to move one of the 15 minute parking areas to Main St.. Council discussed the issue and feels it’s safer for elderly to exit vehicles on Market St. instead of Main St. Request was denied.   Council also noted that business owners should be parking off Main Street to leave parking for customers.   Subdivision coming along – paving hopefully next week. 1 – 2 days.  Subdivision was seeded this week with a waterway seed ground cover just in time for the rain...
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Meeting Minutes: September 19, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, September 19, 2017, at 7:30 pm at the Rockford Village Hall.   Invocation by Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Pontsler, Now, Heitkamp Fox absent   Also attending: Jeff Long, Srgt Stetler, Chief May, Tom Stankard of the Daily Standard, Marti Lentz, and Nancy Leighner   Motion Gehle. Second Now to accept the agenda as orders of the day. Rutledge called for the question. Gehle = y, Now = y, Rutledge = y, Pontsler = y, Heitkamp = y. Passed 5 yes.   Motion Pontsler. Second Rutledge to accept the minutes from the September 5, 2017 council meetings as presented. Heitkamp called for the question. Pontsler = y, Rutledge = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Visitors to Address Council:   Nancy Leighner thanked the Village Administrator, Village Employees, Fire Department, Volunteers and others that help make Rockford a good place to live.   Nancy and Marti continue to find ways to help out by weeding the splash pad and keep the area by the blue wall cleaned up and trash picked up.   Recently at a Bicentennial meeting, we found out that the blue wall (off Main St. ) would need sand blasted and cleaned for an art project with Shannon Painter Carpenter and the Parkway school.  They will be painting tiles to make a mosaic artwork on the wall. The rest of the wall will be painted with a mural – maybe a train.   Steve Gehle volunteered to help with the sandblasting of the wall. Maybe looking at pouring a cement pad in front as well.   Thanks Nancy !     Mayor’s Report and Correspondence:   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.     Community Announcements and events:   8th Annual – Sock Hop on Market St @ The Belle – September 30th   “Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am   Rockford Chamber Banquet – October 23rd – Community Building   Halloween activities – October 28th – Trick or Treat from 6 – 7:30 pm and Judging @ the Firehouse at 8 pm.   Village Administrator’s Report – Jeff Long     Committee Reports   Finance Committee – Steve Gehle   Motion...
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Meeting Minutes: September 14, 2017

  Meeting began at 8:06 am on September 14th, 2017 with 5 members and 1 guest attending.   The financial report was given. Chamber balance is $4758.85.   An up coming expense will be the replacement discs on the 33 West Welcome Sign of $540 and postage for upcoming Chamber Banquet invitations.   The Business membership directory and visitors guide has been done. Thank you to Brand It Marketing for putting it together, Reynolds for printing, and Colonial Nursing Center – Activities department for stapling it together.     Thoughts on the next directory will be done in 2019 to highlight our Bicentennial year in 2020.   Event: “Soup”er Concert in the Park – October 8th   Triad and Parkway selections from “High School Musical” – flyers available Thank to you Robin Link for designing our flyer again this year !   New Horizons Community Church – hamburger / hot dog stand with chips and drinks available to purchase   Chamber Soups: Mike Bruns – Chili Ham and Bean – Potato – Community Health Professionals Veggie Soup – Colonial Nursing Chicken Noodle –   Spoons and Crackers to be donated by Subway   Need tables, extension cords, soup bowls – what else.   Dessert Cookies – donated by ??   Norm to contact Ralph Ritz who mentioned that he would help serving soup.   Tammy Cheek and Colonial Nursing mentioned they would help volunteer for setting up. Beginning at 10 am.     Event: Chamber Banquet – October 23rd   Meal – ? Decorations – ? – Need Volunteers to help set up on Sunday October 22nd. Invitations have been sent – RSVP early bird date – October 13th   Program schedule:   MC – ? Blessing – ? Entertainment selections from Parkway’s – “High School Musical” To begin at 6 pm –with meal beginning at 6:30 pm   New this year – Instead of a Speaker we will be introducing new businesses and doing ribbon cuttings if not already done. We will allow the new Chamber Businesses a couple of minutes to tell about their business… how they got started and some details.   Business can hand out brochures and/or other business information.   Jamie will still be involved with the Chamber, but may not be able to come to meetings. She will be starting a new job in 2 weeks.   Jamie still on board with Murder/Mystery Dinner Theatre – February...
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Meeting Minutes: September 5, 2017

            RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, September 5, 2017, at 7:30 pm at the Rockford Village Hall.   Invocation by Jeff Long   Pledge of Allegiance   Those present: Rutledge, Fox, Pontsler, Now, Heitkamp Gehle absent   Also attending: Judy Koesters, Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard.   Motion Now. Second Fox to accept the agenda as orders of the day. Pontsler called for the question. Now = y, Fox = y, Pontsler = y, Rutledge = y, Heitkamp = y. Passed 5 yes,   Motion Fox. Second Rutledge to accept the minutes from the August 15, 2017 council meetings as presented. Now called for the question. Fox = y, Rutledge = y, Now = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Community Announcements and events:     Rockford Fire Department Chicken Dinner and Reverse Raffle – September 9th   8th Annual – Sock Hop on Market St @ The Belle – September 30th   “Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am   Rockford Chamber Banquet – October 23rd – Community Building       Village Administrator’s Report – Jeff Long   Subject – Rogers land is annexed       Committee Reports   Finance Committee – Steve Gehle – absent   Motion Fox to pay bills as submitted in the amount of $29,291.13.  Second Pontsler Now called for the question. Fox = y, Pontsler = y, Now = y, Rutledge = y, Heitkamp = y. . Passed 5 yes.     Motion Pontsler to approve the monthly financial reports – Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report and Bank reconciliation. Second Now. Fox called for the question. Pontsler = y, Now = y, Fox = y, Rutledge = y, Heitkamp = y. Passed 5 yes.   Motion Now to approve monthly transfers and purchase orders. Second Fox. Heitkamp called for the question. Now = y, Fox = y, Heitkamp = y, Rutledge = y, Pontsler = y. Passed 5 yes.   Motion Now to approve supplemental appropriations to date. Second Fox. Heitkamp called for the question. Now = y, Fox = y, Heitkmap = y, Rutledge = y, Pontsler = y. Passed 5 yes.     Audit for 2015/2016...
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