Meeting Minutes: February 9, 2017

February 10, 2017   The meeting was called to order on December 9th by President Mary Beougher  at 8 am 6 members and 1 guest were present.   Mr. George Moore introduced himself. He is running for the Celina Municipal Court Judge.    The current judge will be retiring.  The primary election will be held in May.  He has 5 point plan for a safer Mercer County.   1st time offenders – will be offered some education – may not go on permanent record. Harsher sentences for repeat offenders Evening court hours More technology within the court system Probation department   Thank you to Mr. Moore for attending and giving us some information.   December minutes were read along with January financial information. The Chamber agreed to donate $200 to the Lions Club for the Variety show to be held on March 24 & 25th.   We received the yearly statement for the Crime Awareness fund.   We have received all the funding for the Rockford Welcome Sign located on 118 North. The Village has been working on the base and the frame work.  The insert is here and we are waiting on the discs.  We will need some backer boards and some paint.  The Welcome Sign to the West will need some work as it’s leaning.   We discussed the Business Directory – there will be no date as we won’t be doing another one until our Bicentennial year in 2020.   Lisa to contact Marie to see if we can have an evening meeting  to get it all updated.  Mary has made contact with the printer and they are good to go.   The membership deadline was February 1st.  Mary will make one last attempt to contact those who were members last year to see if they are still interested.   Congratulation to Nancy Leighner – the Rockford Chamber Bright Star for 2016 !   Joyce Emans reported to Mary that she will no longer be doing the Christmas at the Park.   Thank you Joyce for your volunteer efforts in making the park so beautiful each year.  We are looking for an organization or school group that might want to continue the Christmas at the Park decorating.   There will be a welcome at the Community Building for Dr. Means.   The Chamber would like to be there to welcome him to the community.  We will take a ‘welcome bag’ and a...
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Meeting Minutes: January 17,2017

            RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, January 17, 2016 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler , Heitkamp. Rutledge and Dooley absent.     Also attending: Srgt Stetler, and Tom Stankred of the Daily Standard   Motion Pontsler. Second Gehle to accept the agenda as orders of the day.  Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 4 yes.   Motion Gehle. Second Pontsler to accept the minutes from the December 6th,, 2016 council meetings as presented.  Fox called for the question. Gehle = y, Pontsler = y, Fox = y, Heitkamp = y.  Passed 4 yes     Visitors to Address Council:     Mayor’s Report and Correspondence:   Mayor noted the receipt and review of the Mayors Court Pay in, bank reconciliation, and bank statement.     Community Announcements and events:   We will be scheduling a Community Days meeting soon. We are looking for volunteers to help with ideas and events.     Village Administrator’s Report – Jeff Long   Discussed naming the streets and subdivision. We will get some input from Andy and Barb Rogers by the next meeting.           Committee Reports   Nominations opened for the 2017 Council President. Pontsler nominated Steve Gehle.  With no other nominations the council voted Pontsler = y, Fox = y, Heitkamp = y, Gehle abstain.    Steve Gehle will be the 2017 Council President.     Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted in the amount of $1463.66. Second Fox.  Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y, Gehle = y.  Passed 4 yes.   Motion Pontsler to accept the Mayors Court pay in of $1287.00. Second Fox, Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y, Gehle = y.  Passed 4 yes.   Motion Fox to approve the December monthly financial reports – Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report and Bank reconciliation. Along with the December monthly transfers and the 2016 supplemental appropriations.  Second Heitkamp.  Pontsler called for the question.  Fox = y, Heitkamp = y, Pontsler = y, Gehle = y. ...
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Meeting Minutes: December 10, 2016

December 9, 2016   The meeting was called to order on December 8th by President Mary Beougher  at 8 am, with 5 members present.   A financial report was given. The general fund has a balance of $2252.98.  We are beginning to get 2017 membership renewals.  We have paid for the Welcome sign insert and need to pay for the discs yet.  They will be about $1000 and we have just over that in the sign fund, so we should be good.   A reminder that the 2017 Memberships are due by the end of February to be included in the Business Directory.   We decided to cancel the January meeting – lack of people showing up and we don’t know what the weather will bring.   Sock Hop – No funds yet.   BIG THANK YOU – to Joyce Emans and volunteers for decorating the park. We had a nice turn out for the Christmas at the Park.  Lights will be on each night from 6 – 10 pm.   We need some volunteers to help take decorations down in January !   December 11th – Blind Date will hold a Christmas concert at the Rockford Belle with proceeds going to the Parkway Ministerial Association.   December 15th – Colonial Nursing Center will be hosting an open house.  There will be children’s activities.               Meeting...
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Meeting Minutes: December 6, 2016

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, December 6, 2016 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Pontsler , Heitkamp. Fox and Dooley absent.     Also attending: Srgt Stetler, and Cheryl McKirnan of the Daily Standard   Motion Rutledge. Second Pontsler to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge = y, Pontsler = y, Gehle = y, Heitkamp = y.  Passed 4 yes.   Motion Pontsler. Second Rutledge to accept the minutes from the November 15, 2016 council meetings as presented. Gehle  called for the question. Pontsler = y, Rutledge =  y, Gehle = y, Heitkamp = y.  Passed 4 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Community Announcements and events:     It’s our 2nd Anniversary!  Come celebrate with us !   Rockford’s Best Mix – 101.3 WRKD will be hosting an open house on Sunday – December 11th from 2 – 5  pm.  We are located at the Rockford Village Office and Museum at 151 E Columbia St.   Stop by, meet the team and tour the studio. Refreshments will be served!     December 25th – Together at Christmas – Rockford Community Building Free Christmas Meal         Village Administrator’s Report – Jeff Long   We have made some changes to the Lot Covenants for the Subdivision. Please review and if not more changes, we should be able to approve at the next meeting.   We are planning leaf pick up through – Monday – December 12th.   Projects are proceeding no updates to report at this time.   The county approved the Columbia St bid to PAB Construction. Project will be ready for February start date.  There will be 12 trees taken down and they have been marked for some time so residents know which ones will be coming down.     Committee Reports   Finance Committee – Steve Gehle   Motion Rutledge to pay bills as submitted in the amount of $32,500.39.  Second Heitkamp.   Pontsler called for the question.  Rutledge = y, Heitkamp = y, Pontsler = y, Gehle = y.  Passed 4 yes.    Majority of the bills were engineering for projects and electric bills.     Motion Pontsler to approve...
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Meeting Minutes: November 15, 2016

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, November 15, 2016 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox, Pontsler , Heitkamp. Dooley absent.     Also attending: Srgt Stetler, and Ed Gebert of the Daily Standard   Motion Fox. Second Pontsler to accept the agenda as orders of the day.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.   Motion Gehle. Second Fox to accept the minutes from the November 1, 2016 council meetings as presented. Pontsler called for the question. Gehle = y, Fox = y, Pontsler = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement .   Community Announcements and events:   Small Business Saturday – November 26th – Come out and support our local businesses !   Christmas at the Park – November 27th – 7 pm. – Join us as our Community  kick’s off the Christmas holiday season, sing some Christmas carols, and light the night @ Shanes Park.           Village Administrator’s Report – Jeff Long   Everyone was emailed a Covenants and Restrictions for the Subdivision. In discussion there were several changes such as requirement of sidewalks and hard surface driveway.   Still discussing the square footage and the 30% brick or rock requirement.  Jeff will do some research and be emailing updated information.  This will be further discussed at the next meeting with plans to approve the information for the subdivision.   We opened bids for the Columbia St. project. Low bid was PAB Construction from Coldwater.  Engineering estimate was $820,000 and the bid came in at $714,000.  We are looking forward to working with PAB.  Construction set to begin February and finish up late spring of 2017.  We are working with a 637,000 grant and up to 337,000 0% interest loan.   We should be receiving the final plans for the subdivision by the end of the week. We may then try to work with the same contractor on the Subdivision for water / sewer/ storm line.   WWTP...
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Meeting Minutes: October 10, 2016

November 10, 2016   The meeting was called to order by President Mary Beougher at 8 am, with 5 members present.   The lack of no one showing up for meetings is causing concern – discussed different reasons why and some ideas for meeting times next year. If members are reading the minutes and have a suggestion, please feel free to contact one of the Chamber officers.   Do we really need a Rockford Chamber ?   It would be our goal for next year to encourage each business to send a representative to our monthly meetings.  Meeting normally last 1 hour or less.   Maybe have evening meetings ?   The next meeting will be held on December 8th at 8 am – Village Hall.   The Chamber received a nice thank you from Mike Schumm.   Financial review – We have not received any funds from the Sock Hop. Lisa to check with Doug.   Update on the Welcome Sign.  Everything is coming along.  The location has been set and materials either purchased or ordered.  The insert should be here by the end of the month.    Agreed to donate $50 to the Parkway Drama Club for helping us out at the Chamber Banquet and the Beanfest.   Beanfest review – need to shorten event to about 2 pm. Mike Bruns and Parkway Musical is enough music .  Have chili or another soup along with desserts.   Alice in Wonderland – this Saturday at 7 pm and Sunday at 3 pm.   Christmas at the Park to be held on November 27th at 7 pm —  Flyer were sent to Chamber members yesterday.  Colonial to donate 100 cookies.  Subway to donate 100 cookies.  Mary to check with Leah at The Laurels for hot chocolate donation like last year. Lisa to check with Pastor Dave about closing prayer.    Nancy will check with Georgette and Jean to see if they can help serve cookies.  We will need to get napkins for the cookies and some cups for the hot chocolate.   Gave each of the members present a copy of the 2017 Business Directory to review. We need to decide on changes by the next meeting in December.  We will plan to print in March.  The 2017 Membership investment information went out to members via email and the new deadline this year is FEBRUARY 1st.   Christmas at the Park – November 27th –...
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