Meeting Minutes: August 15, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, August 15, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Rutledge absent   Also attending: Judy Koesters, Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard.   Motion Gehle. Second Fox to accept the agenda as orders of the day. Pontsler called for the question. Gehle = y, Fox = y, Pontsler = y, Now = y, Heitkamp = y. Passed 5 yes,   Motion Now. Second Heitkamp to accept the minutes from the August 1, 2017 council meetings as presented. Gehle called for the question. Now = y, Heitkamp = y, Gehle = y, Fox = y, Pontsler = y. Passed 5 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Mayor Joseph noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.   Community Announcements and events:   The Larry Seibert Memorial Concert – featuring the Lima Area Concert band will be held on August 27th at 3pm at the Parkway High School Auditorium. Refreshments will be served after the concert. Adults $7 and Children 10-17 $5.   Proceeds benefit the Parkway High School Band.   Rockford Fire Department Chicken Dinner and Reverse Raffle – September 9th   8th Annual – Sock Hop on Market St @ The Belle – September 30th   “Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am   Rockford Chamber Banquet – October 23rd – Community Building       Village Administrator’s Report – Jeff Long   Stop signs have been ordered.   Subdivision work slowed down as crew was needed at another site for some deadlines.   Request to fill in trench on Rockford West where road was cut. This will be patched along with Main st area when company in town.   Committee Reports   Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted in the amount of $16,929.57 .  Second Fox. Gehle called for the question. Pontsler = y, Fox = y, Gehle = y, Now = y, Heitkamp = y. Passed 5 yes.   Motion Fox. Second Pontsler to accept the Mayors Court pay in of $1,522. Gehle called for the question. Fox = y, Pontsler = y, Gehle =...
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Meeting Minutes: August 10 , 2017

August 10, 2017   Mary Beougher opened the meeting at 8 am with 7 members present.   The Business Directory is done and sent to be printed. We will be getting 3,000 which will need stapled.   We will be having a staple party !   They should be done in time to hand out at our October events.   Need to pay the Brand It Marketing bill and we will have another bill for the new discs on the West Welcome Sign.   The sign at 118 North has been completed. Thank you to Village employees for helping us with the project.   We will be redoing the West Welcome Sign as it was leaning. We will be setting up like the 118 North sign with the concrete base.   We will look at some options to get the Bicentennial information on the Welcome Signs.   October 8th the Chamber will be sponsoring – “Soup”er concert in the park. We have Triad and the Parkway musical department for music. We have New Horizons Community Church youth group for the hamburger/hot dog stand.   We have Community Health Professionals – making Cheesy Potato Soup, Colonial – Vegetable soup, Need to check with Jamie about Subway, someone may be donating the Ham and Bean soups and we are asking someone else about Chili. After meeting Sandy Schaffner suggested Chicken Noodle soup and mentioned that the cheesy potato is a favorite ! We will have cookies for dessert.   Mary will contact Wendy’s for donation of bowls, cups, spoons.   We will ask volunteers to show up at 10 am to help get set up.   Mary will contact Robin about a flyer. We need to get the information to the Rockford Rec group so they can help pass along the invitation.   Chamber banquet – suggested we check dates with Leota Bruan and see if possible to combine events ?   Would be nice to see 2 organizations working together.   Meeting adjourned 9...
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Meeting Minutes: August 1, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, August 1, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Pontsler, Now, Fox and Heitkamp absent.   Also attending: Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard.   Motion Rutledge. Second Now to accept the agenda as orders of the day. Gehle called for the question. Rutledge = y, Now = y, Gehle = y, Pontsler = y. Passed 4 yes.   Motion Gehle. Second Rutledge to accept the minutes from the July 18, 2017 council meetings as presented. Pontsler called for the question. Gehle = y, Rutledge = y, Pontsler = y, Now = y. Passed 4 yes..   Visitors to Address Council:   Mayor’s Report and Correspondence:   Reminder the deadline to file paperwork for Council is August 9th at 4 pm. Information can be picked up at the Board of Elections.   Community Announcements and events:   Parkway Ministerial sponsoring – Summer Lunch in the Parks – Rockford and Mendon – beginning Wednesday June 14th and each consecutive Wednesdays through August 16th.   Summer lunches provided by servants from various churches and held rain or shine. This is NOT a babysitting service.   The Larry Seibert Memorial Concert – featuring the Lima Area Concert band will be held on August 27th at 3pm at the Parkway High School Auditorium. Refreshments will be served after the concert. Adults $7 and Children 10-17 $5.   Proceeds benefit the Parkway High School Band.   Rockford Fire Department Chicken Dinner and Reverse Raffle – September 9th   8th Annual – Sock Hop on Market St @ The Belle – September 9th   “Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am   Rockford Chamber Banquet – October 23rd – Community Building   Request:   Anyone interested in heading up the Christmas at the Park decorating ?   Contact Village office.     Village Administrator’s Report – Jeff Long   The park is looking great – it’s one of our biggest assets. We continue to get compliments.   The Tastee will be doing some improvements tearing down the house and making the parking lot bigger. We have been asked about making some improvements to the ally. We will get some quotes and see what the costs would be. This...
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Meeting Minutes: July 13 , 2017

July 13, 2017   Mary Beougher opened the meeting at 8 am with 5 members present.     Members reviewed the Chamber business directory / visitors guide. Several items need to be changed. But looks good and almost ready to print ! Thank you to Brand It Marketing for putting it all together !   Colonial Nursing Center has invited us to have a meeting at their facilities. At this time, we don’t have enough members involved, but will consider in the fall.   Christmas at the Park – Joyce has retired from the leadership role. Anyone interested in heading up the project ?   We will ask the community. Jamie has some ideas of several people that might be interested.   We need to keep it simple !   Nancy Leighner interested in the Mercer County Leadership program.   Lisa to contact the Celina Chamber for information.   “Soup” er Concert in the Park – October 8th – Norm will be checking with Methodist ladies about desserts.   After meeting contact with Kim – Community Health Professionals – willing to help with a roaster of soup.   The meeting to be held on August 10th – will be discussions / planning of upcoming events…. “Soup” er Concert in the Park and the Chamber Banquet – both events scheduled in October. Volunteers are needed.           Meeting adjourned 9 am.  ...
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Meeting Minutes: July 18, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, July 18, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Jeff Long   Pledge of Allegiance   Those present: Fox, Pontsler, Now, Heitkamp Gehle and Rutledge absent   Also attending: Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard.   Motion Fox Second Pontsler to accept the agenda as orders of the day. Now called for the question. Fox = y, Pontsler = y, Now = y, Heitkamp = y. Passed 4 yes.   Motion Heitkamp. Second Now to accept the minutes from the June 20, 2017 council meetings as presented. Pontsler called for the question. Heitkamp = y, Now = y, Fox = y, Pontsler = y. Passed 4 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Mayor Joseph – noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement .     Community Announcements and events:   Parkway Ministerial sponsoring – Summer Lunch in the Parks – Rockford and Mendon – beginning Wednesday June 14th and each consecutive Wednesdays through August 16th.   Summer lunches provided by servants from various churches and held rain or shine. This is NOT a babysitting service.     Cheryl Ann Programs have been working in Mercer County for 50 years. To celebrate this anniversary, they are planting trees in Mercer County Parks. A tree planting ceremony will take place (at log cabin) at Shanes Park in Rockford, on Wednesday – July 19th from 1 – 2 pm.   The public is welcome to attend. Ice Cream will be served after the planting.   Drug Take Back – provided by the Mercer County Sheriff Office will be held at the Rockford Fire Department on Saturday – July 29th from 9 am – noon. Rockford EMS – Health Fair and Open House will be held at the Rockford Fire Department on Saturday, July 29th from 9 am – noon. They will be offering Blood Pressure checks, Glucose checks, CPR presentations, ambulance tours, free giveaways, and volunteer opportunities.   The Larry Seibert Memorial Concert – featuring the Lima Area Concert band will be held on August 27th at 3pm at the Parkway High School Auditorium. Refreshments will be served after the concert. Adults $7 and Children 10-17 $5.   Proceeds benefit the Parkway High School Band.   Rockford Fire...
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Meeting Minutes: June 20, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, June 20, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox,  Pontsler, Now Heitkamp absent.     Also attending: Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard.   Motion Fox Second Gehle  to accept the agenda as orders of the day. Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Rutledge = y, Now = y.  Passed 5 yes.   Motion Gehle Second Pontsler to accept the minutes from the June 6, 2017 council meetings as presented.  Fox called for the question.  Gehle = y, Pontsler = y, Fox = y, Rutledge = y, Now = y.  Passed 5 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Mayor Joseph –  noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement .   Mayor Joseph reported on attending the Lots for Soldiers Home Dedication that was held last Sunday. Very nice young family.   The ceremony was very good. Congratulations !     Community Announcements and events:   Parkway Ministerial sponsoring – Summer Lunch in the Parks – Rockford and Mendon – beginning Wednesday June 14th and each consecutive Wednesdays through August 16th.   Summer lunches provided by servants from various churches and held rain or shine. This is NOT a babysitting service.   June 24th – Value Life – Benefit Ride – Addiction Rehabilitation Resources fundraiser. Shanes Park – Registration begins at 11 am – First bike out at noon.   Live music, guest speakers – Family Friendly with something for everyone.     Village Administrator’s Report – Jeff Long   The Rockford American Legion is working on attaining and Army Asset to be displayed at Hedges Park that will go along with our development of a Veterans Memorial. Since the land is owned by the Village, we will need a motion to approve this process.   Motion Fox, Second Pontsler. Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Now = y.  Passed 5 yes.   Gehle and Fox both volunteered to help with this project.   Randy Thompson of TWT Farms is wanting to purchase .834 acres of land from the Aglers to join both sides of...
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