Meeting Minutes: March 21 ,2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, March 21, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox, Pontsler , Heitkamp = absent.       Also attending: Roger and Nancy Harlamer,  Srgt Stetler,  Brad Now and Tom Stankard of the Daily Standard   Motion Fox. Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Rutledge = y.  Passed 4 yes.   Motion Gehle. Second Pontsler to accept the minutes from the March 7, 2017 council meetings as presented. Fox called for the question. Gehle = y, Pontsler = y, Fox = y, Rutledge = y.  Passed 4 yes.   Motion Fox to appoint William Brad now to the open council seat. Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 4 yes.   Mayor Joseph gave the Oath of office to Brad Now.   Thank you and congratulation to Brad Now.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement .   Thank you note from George Moore appreciating the time at previous council meeting.         Community Announcements and events:   The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.   Lions Club Variety Show – March 24 & 25th – 7 pm – Parkway Auditorium   Shanes Park Easter Egg Hunt – April 15th at 1 pm       Village Administrator’s Report – Jeff Long   Main St. water main break – took longer to fix as there were other lines that needed attention since we had the area open. Order the correct parts and now working on getting the area patched.   Next phase of the Shanes Crossing subdivision will be to stake out the lots.       Committee Reports     Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted in the amount of $19,770.21 Second Gehle.  Pontsler called for the question.  Fox =...
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Meeting Minutes: March 9, 2017

March 9, 2017   The meeting was called to order on March 9th by President Mary Beougher at 8 am 7 members present.   February minutes and financial reports were read and approved.   The Community Days Car Show requested $25 to sponsor a trophy. All approved.   Received a Thank you from George Moore, who visited at the last meeting.   Directory – Marie has the updates and hopes to work on the directory next week. Our printer is ready to go.   It was suggested to call the directory a Visitors Guide and Business Directory  – putting the business information smaller underneath.  We will also add ‘take one’ on the top right corner so people know they are free. We are working on a page for the Shanes Crossing Subdivision and another page with Bicentennial information.   Fundraiser ideas – Will look into getting the dunk tank back for Community Days. We will need to have a parent release form so that students can participate in the dunk tank.  The kids enjoyed dunking their friends.   We also discussed a murder/mystery show to be held at the Community Building on February 10th.   Jamie to see if Mrs. Wagner would help with this project and use local talent instead of paying professionals.   We will be doing the beanfest but give it a different name and different look. It will be called the “Soup”er  Concert  in the Park to be held on October 8th.   We will check with New Horizons on the food stand.  Norm to check with Methodist ladies about desserts.  We will have several soups available.   We will invite Triad (Mike Bruns band) and ask the Parkway Musical department to sing a couple of songs to advertise their upcoming events.   We would open at 11.  Music to start at noon with Triad till 1 – have the musical numbers for about a ½ hour and let Mike wrap things up.  Would end at approx..  2 pm.   A shorter version of last years bean bake. We need to get flyers to Rockford Rec and invite their soccer teams and families to attend our event.   Nancy volunteered to attend the scholarship application interviews at Parkway. Mary will present the award at the May Senior night.   Meeting adjourned at 8:56 am  ...
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Meeting Minutes: March 7 ,2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, March 7, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox, Pontsler , Heitkamp.     Also attending: Chief May, Srgt Stetler, George Moore, and Tom Stankard of the Daily Standard   Motion Rutledge. Second Fox to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.   Motion Pontsler. Second Gehle e to accept the minutes from the February 21, 2017 council meetings as presented. Fox called for the question. Pontsler = y, Gehle = y, Fox = y, Rutledge = y, Heitkamp = y.  Passes 5 yes.     Visitors to Address Council:   George Moore running for Municipal Court Judge in May. He is getting out and meeting people and answering any questions.  Thanks for attending our Council meeting.     Mayor’s Report and Correspondence:     Community Announcements and events:   The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.   Village Administrator’s Report – Jeff Long   This is going to be an exciting year !   Once the contractors finish Columbia Street they will be moving on to the Subvision. We have received the WWTP permit to install.   The Park project coming along. We hope to be planting grass in about 3 weeks.  Hoping all is completed by Community Days.   The Pearl St. property – The School Board has waived the back taxes on the property. We are extremely thankful to them for that.  We will now work to get the rest of the back taxes waived.  We are working to get this a viable property.   We will be reviewing the final subdivision covenants at the next meeting. We will also have resolutions on some financing for the sub division.     Committee Reports     Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted in the amount of $25,631.03. Second Fox.  Rutledge called for the question.  Pontsler = y, Fox = y, Rutledge = y, Gehle = y, Heitkamp = y. ...
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Meeting Minutes: February 21 ,2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, February 21, 2017 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox, Pontsler , Heitkamp. Dooley absent.     Also attending: Srgt Stetler, and Tom Stankard of the Daily Standard   Motion Gehle. Second Fox to accept the agenda as orders of the day adding approval of additional purchase orders. Rutledge called for the question.  Gehle = y, Fox = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.   Motion Pontsler. Second Rutledge to accept the minutes from the January 17, 2017 council meetings as presented. Gehle called for the question. Pontsler = y, Rutledge = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 5 yes.     Visitors to Address Council:   Heather Hedrick from West Ohio Community Action Partnership gave a presentation about the organization and information on some help they give to the community. Several items include – Landlord – Tenant Rights and Responsibilities under the law.   They currently have rental assistance to those who might be in need.  There are funds available for 1st time home owners and they also have some funding for homeowners that may need some repairs but might not be able to afford them.  For information call 419-227-2586.     Mayor’s Report and Correspondence:     Community Announcements and events:   The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.       Village Administrator’s Report – Jeff Long   We have a lot going on this year!   Shanes Park – we are using an $80,000 grant from the State to replace the old playground equipment with a soft surface pad and an obstacle course play area.   Columbia St. – Contractors are a little ahead of schedule with the good weather we have had.  We will be looking at some mail box issues with the consideration of going to a centralized box – 1 per block.  This is a must with any new subdivision.   Subdivision – We are looking into some financing of $200,000 to get Phase I of the subdivision done by June/July. The next meeting we...
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Meeting Minutes: February 9, 2017

February 10, 2017   The meeting was called to order on December 9th by President Mary Beougher  at 8 am 6 members and 1 guest were present.   Mr. George Moore introduced himself. He is running for the Celina Municipal Court Judge.    The current judge will be retiring.  The primary election will be held in May.  He has 5 point plan for a safer Mercer County.   1st time offenders – will be offered some education – may not go on permanent record. Harsher sentences for repeat offenders Evening court hours More technology within the court system Probation department   Thank you to Mr. Moore for attending and giving us some information.   December minutes were read along with January financial information. The Chamber agreed to donate $200 to the Lions Club for the Variety show to be held on March 24 & 25th.   We received the yearly statement for the Crime Awareness fund.   We have received all the funding for the Rockford Welcome Sign located on 118 North. The Village has been working on the base and the frame work.  The insert is here and we are waiting on the discs.  We will need some backer boards and some paint.  The Welcome Sign to the West will need some work as it’s leaning.   We discussed the Business Directory – there will be no date as we won’t be doing another one until our Bicentennial year in 2020.   Lisa to contact Marie to see if we can have an evening meeting  to get it all updated.  Mary has made contact with the printer and they are good to go.   The membership deadline was February 1st.  Mary will make one last attempt to contact those who were members last year to see if they are still interested.   Congratulation to Nancy Leighner – the Rockford Chamber Bright Star for 2016 !   Joyce Emans reported to Mary that she will no longer be doing the Christmas at the Park.   Thank you Joyce for your volunteer efforts in making the park so beautiful each year.  We are looking for an organization or school group that might want to continue the Christmas at the Park decorating.   There will be a welcome at the Community Building for Dr. Means.   The Chamber would like to be there to welcome him to the community.  We will take a ‘welcome bag’ and a...
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Meeting Minutes: January 17,2017

            RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, January 17, 2016 at 7:30 pm at the Rockford Village Hall.   Invocation by Village Administrator – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler , Heitkamp. Rutledge and Dooley absent.     Also attending: Srgt Stetler, and Tom Stankred of the Daily Standard   Motion Pontsler. Second Gehle to accept the agenda as orders of the day.  Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 4 yes.   Motion Gehle. Second Pontsler to accept the minutes from the December 6th,, 2016 council meetings as presented.  Fox called for the question. Gehle = y, Pontsler = y, Fox = y, Heitkamp = y.  Passed 4 yes     Visitors to Address Council:     Mayor’s Report and Correspondence:   Mayor noted the receipt and review of the Mayors Court Pay in, bank reconciliation, and bank statement.     Community Announcements and events:   We will be scheduling a Community Days meeting soon. We are looking for volunteers to help with ideas and events.     Village Administrator’s Report – Jeff Long   Discussed naming the streets and subdivision. We will get some input from Andy and Barb Rogers by the next meeting.           Committee Reports   Nominations opened for the 2017 Council President. Pontsler nominated Steve Gehle.  With no other nominations the council voted Pontsler = y, Fox = y, Heitkamp = y, Gehle abstain.    Steve Gehle will be the 2017 Council President.     Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted in the amount of $1463.66. Second Fox.  Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y, Gehle = y.  Passed 4 yes.   Motion Pontsler to accept the Mayors Court pay in of $1287.00. Second Fox, Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y, Gehle = y.  Passed 4 yes.   Motion Fox to approve the December monthly financial reports – Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report and Bank reconciliation. Along with the December monthly transfers and the 2016 supplemental appropriations.  Second Heitkamp.  Pontsler called for the question.  Fox = y, Heitkamp = y, Pontsler = y, Gehle = y. ...
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