Meeting Minutes: December 5, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, December 5, 2017, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Rutledge, Fox, Pontsler, Now Gehle and Heitkamp absent   Also attending: Srgt Stetler, Shane Young and Tom Stankard of the Daily Standard.   Motion Rutledge. Second Pontsler to accept the agenda as orders of the day. Fox called for the question. Rutledge = y, Pontsler = y, Fox = y, Now = y. Passed 4 yes.   Motion Rutledge. Second Pontsler to accept the minutes from the November 7, 2017 council meeting as presented. Now called for the question. Rutledge = y, Pontsler = y, Now = y, Fox = N. Passed 3 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Christmas greetings from Congressman Latta.   Community Announcements and events:   December 23 –   RADC to hand out Candy Canes at 4-way stop   December 25 – Together at Christmas – FREE MEAL Rockford Community Building.       Village Administrator’s Report – Jeff Long   Attended a meeting with OML representatives regarding community energy purchasing. We believe with this aggregation for electric may benefit our residents with some savings.       RESOLUTION 15-17 A RESOLUTION ENTERING INTO A PARTICIPATION AGREEMENT REGARDING ENERGY PURCHASING PROGRAMS OF THE OHIO MUNICIPAL LEAGUE AND ASSIGNING A SIGNATORY OFFICIAL.   Motion: Fox. Second Now. Rutledge called for the question. Fox = y, Now = y, Rutledge = y. Passed 4 yes.   Subdivision – pavement and property lines are done. The next step will be us doing some trenching so that DP & L can come in to place electric lines. Once DP & L is finished Dominion will come in to bore gas lines. We will install water meters as each property is sold.   We have had some issues with water meters. We are in the process of switching out meters. These are still under warranty.   Wastewater treatment plant – we have been awarded a grant in the amount of $480,000.   Columbia Street – turned out good.   Main Street repaired area – had paving company patch the area better. Should not be a bump in the road any longer.   Leaf pick up will continue through December 20th. After that date, leaves will need...
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Meeting Minutes: November 21, 2017

  COUNCIL MEETING FOR  NOVEMBER 21, 2017 – CANCELED  ~~   NO QUORUM
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Meeting Minutes: November 7, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, November 7, 2017, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Pontsler, Now, Heitkamp Fox – absent   Also attending: Chief May, Srgt Stetler and Tom Stankard of the Daily Standard.   Motion Gehle. Second Now to accept the agenda as orders of the day. Pontsler called for the question. Gehle = y, Now = y, Pontsler = y, Rutledge = y, Heitkamp = y. Passed 5 yes.   Motion Pontsler. Second Rutledge to accept the minutes from the October 17, 2017 and October 30, 2017 council meetings as presented. Heitkamp called for the question. Pontsler = y, Rutledge = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Community Announcements and events:   Shop and Dine Event – Lasagna Dinner & Craft Show November 19th from 4 – 7pm – Community Building   Village offices closed for Thanksgiving – November 23 & 24th.   Village Administrator’s Report – Jeff Long   Committee Reports   Finance Committee – Steve Gehle   Motion Rutledge to pay bills as submitted in the amount of $18,353.48  Second Heitkamp. Now called for the question. Rutledge = y, Heitkamp = y, Now = y, Gehle = y, Pontsler = y. Passed 5 yes.   Motion Pontsler to approve the monthly financial reports – Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report and Bank reconciliation. Second Now. Rutledge called for the question. Pontsler = y, Now = y, Rutledge = y, Gehle = y, Heitkamp = y. Passed 5 yes.   Motion Rutledge to approve monthly transfers and to approve supplemental appropriations to date. Second Gehle. Heitkamp called for the question. Rutledge = y, Gehle = y. Heitkamp = y, Pontsler = y, Now = y. Passed 5 yes.   Motion Rutledge to work with the State Treasurers office with the Ohio Checkbook for the Village. Second Now. Gehle called for the question. Rutledge = y, Now = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 5 yes.   Budget 2018 – Will have Finance meeting at 6:45 pm before the next council meeting on November 21st. Discussed employee raises of 3% and...
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Special Meeting Minutes: October 30, 2017

                   RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Monday, October 30, 2017, at 7:30 pm at the Rockford Village Hall in a Special Meeting of Council.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox, Pontsler, Now, Heitkamp     Also attending: Srgt Stetler and Tom Stankard of the Daily Standard.   Motion Fox.   Second Gehle to accept the agenda as orders of the day. Heitkamp called for the question. Fox = y, Gehle = y, Heitkamp = y, Rutledge = y, Pontsler = y, Now = y. Passed 6 yes.   Review purchase agreement from SL Meyer Properties to purchase real estate known as 506 W Bridge St., Rockford, OH 45882   Discussion:   Steve Meyer will be sending certified letters.   We will not be collecting rent.   The utilities need to be paid such as water and electric to continue services. Taxes will be pro-rated. Village will have to clean up what is left behind.   RESOLUTION #12-17 A RESOLUTION TO ENTER INTO A PURCHASE AGREEMENT WITH SL MEYER PROPERTIES TO PURCHASE REAL ESTATE KNOWN AS 506 W BRIDGE ST, ROCKFORD, OH 45882, NAMING A SIGNATORY OFFICIAL AND DECLARING AN EFFECTIVE DATE.   Motion Rutledge. Second Now. Gehle called for the question. Rutledge = y, Now = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y. Passed 6 yes.     Meeting adjourned: 7:40 pm  ...
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Meeting Minutes: October 17, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Council President Gehle on Tuesday, October 17, 2017, at 7:30 pm at the Rockford Village Hall.   Invocation – Steve Gehle   Pledge of Allegiance   Those present: Gehle, Rutledge, Pontsler, Now, Heitkamp Fox – absent   Also attending: Chief May and Tom Stankard of the Daily Standard.   Motion Pontsler Second Heitkamp to accept the agenda as orders of the day. Rutledge called for the question. Pontsler = y, Heitkamp = y, Rutledge = y, Gehle = y, Now = y. Passed 5 yes.   Motion Rutledge. Second Pontsler to accept the minutes from the October 3, 2017 council meetings as presented. Heitkamp called for the question. Rutledge = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Community Announcements and events:   The Bulldogs – Live Music – Rockford Community Building THIS Saturday night – October 21st !   Bicentennial fundraiser. Dance to the 50’s ! Tickets $10 at the door. Doors open at 6 pm   Rockford Chamber Banquet – October 23rd – Community Building   Halloween activities – October 28th – Trick or Treat from 6 – 7:30 pm and Judging @ the Firehouse at 8 pm.   The Rockford Fire Department will be flushing / testing fire hydrants on November 5th beginning at 1 pm.     Village Administrator’s Report – Jeff Long – absent   Committee Reports   Finance Committee – Steve Gehle   Motion Rutledge to pay bills as submitted in the amount of $112,892.18.  Second Pontsler. Heitkamp called for the question. Rutledge = y, Pontsler – y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Motion: Pontsler to accept the Mayors Court pay in of $1770.00. Second Heitkamp. Rutledge called for the question. Pontsler = y, Heitkamp = y, Rutledge = y, Gehle = y, Now = y.   Passed 5 yes.     Motion: Rutledge approved additional purchase orders for subdivision. Second Heitkamp = y, Pontsler = y, Gehle = y, Now = y. Passed 5 yes.   Service Committee:   Greg Pontsler   Park board – Joyce Emans has retired from the Park Board and volunteer services at Shanes Park.   The Village and the Park Board are working together to get an electronic message center to replace the Community...
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Meeting Minutes: October 12, 2017

Meeting began at 8:00 am on October 12, 2017 with 5 members.   Financial report – Balance $4274.17.   “Soup”er Concert in the Park – October 8th – Thank you to all who volunteered and participated.       Thank you to Blind Date Band and the Parkway Music department for National Anthem and selections from High School Musical. Not a very good turn out and didn’t cover expenses.   We have tried several different ideas and themes but community is not supporting the event.   We will no longer be having the event.   Chamber Banquet – October 23rd   Meal –   Rockford Carry Out Decorations – will come up with something Set up – Monday – October 23rd at 3 pm. – Need volunteers to help. Program schedule – MC – Jonathan Williams Blessing – Jeff Long   Bicentennial update by Barb Pedroza – Barn Quilts – 5 minutes   New Business will be the “entertainment” – Amy Lyons and Bob Ransbottom will talk about their businesses and how they got started.   Share their story.   Robin to do programs – will be getting her updated information   There will not be a Christmas at the Park this year. No Volunteer leadership.   Purpose of Chamber – support business community. We are not getting any support or additional volunteers to continue in the same manner year after year.  Chamber will continue to support the directory, the Welcome signs and the web site.   Our only income will be the yearly membership fees and we will need to be careful how we use funds.   May have a quarterly meetings in 2018?   8 programs will no longer be sponsored by the Chamber.  We will have to decide on the yearly scholarship… may continue but with a lesser amount.  The Chamber will remain a member of the NOACC so that businesses can still get the Anthem discount.   We will update the 2018 Membership form. – We will mail in November and the due date will be January 15th, 2018. After that the membership will cost $60.00.   The next Chamber meeting will be held on November 9th at 8 am at the Colonial Nursing Center with a FREE breakfast for members. Please RSVP to Mary at mbeougher@hillstonehc.com by November 6th.  ...
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