Meeting Minutes: December 5, 2017

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 5, 2017, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Rutledge, Fox, Pontsler, Now

Gehle and Heitkamp absent

 

Also attending: Srgt Stetler, Shane Young and Tom Stankard of the Daily Standard.

 

Motion Rutledge. Second Pontsler to accept the agenda as orders of the day. Fox called for the question. Rutledge = y, Pontsler = y, Fox = y, Now = y. Passed 4 yes.

 

Motion Rutledge. Second Pontsler to accept the minutes from the

November 7, 2017 council meeting as presented. Now called for the question. Rutledge = y, Pontsler = y, Now = y, Fox = N. Passed 3 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Christmas greetings from Congressman Latta.

 

Community Announcements and events:

 

December 23 –   RADC to hand out Candy Canes at 4-way stop

 

December 25 – Together at Christmas – FREE MEAL

Rockford Community Building.

 

 

 

Village Administrator’s Report – Jeff Long

 

Attended a meeting with OML representatives regarding community energy purchasing. We believe with this aggregation for electric may benefit our residents with some savings.

 

 

 

RESOLUTION 15-17

A RESOLUTION ENTERING INTO A PARTICIPATION AGREEMENT REGARDING ENERGY PURCHASING PROGRAMS OF THE OHIO MUNICIPAL LEAGUE AND ASSIGNING A SIGNATORY OFFICIAL.

 

Motion: Fox. Second Now. Rutledge called for the question. Fox = y, Now = y, Rutledge = y. Passed 4 yes.

 

Subdivision – pavement and property lines are done. The next step will be us doing some trenching so that DP & L can come in to place electric lines. Once DP & L is finished Dominion will come in to bore gas lines. We will install water meters as each property is sold.

 

We have had some issues with water meters. We are in the process of switching out meters. These are still under warranty.

 

Wastewater treatment plant – we have been awarded a grant in the amount of

$480,000.

 

Columbia Street – turned out good.

 

Main Street repaired area – had paving company patch the area better. Should not be a bump in the road any longer.

 

Leaf pick up will continue through December 20th. After that date, leaves will need to be bagged and set out by the curb.

 

Committee Reports

 

Finance Committee – Steve Gehle – absent  Rob read financial information

 

Motion Fox to pay bills as submitted in the amount of $188,490.49  Second Pontsler. Now called for the question. Fox = y, Pontsler = y , Now = y, Rutledge = y. Passed 4 yes.

 

Motion Fox to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation. Second Pontsler. Now called for the question. Fox = y, Pontsler = y, Now = y. Rutledge = y. Passed 4 yes.

 

Motion Pontsler to approve monthly transfers. Second Now. Fox called for the question. Pontsler = y, Second Now. Fox called for the question. Pontsler = y.

Now = y, Fox = y, Rutledge = y. Passed 4 yes.

 

 

Motion Now to approve supplemental appropriations and purchase orders. Second Pontsler. Fox called for the question. Now =y, Pontsler =y, Fox = y, Rutledge = y. Passed 4 yes.

 

Motion: Fox to give employees Rockford Chamber Gift Certificates as in the past. ($50 full time / $30 part time). Second Pontsler. Now called for the question. Fox = y, Pontsler = y, Now = y, Rutledge = y. Passed 4 yes.

 

Motion: Fox to approve the 2018 Pay Schedule to be effective the first pay period of 2018. Second Now. Pontsler called for the question. Fox = y, Now = y, Pontsler = y, Rutledge = y. Passed 4 yes.

 

RESOLUTION 14-17

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2018. SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

 

Motion: Pontsler. Second Now. Fox called for the question. Pontsler = y, Now = y, Fox = y. Rutledge = n. Passed 3 yes.

 

ORDINANCE 06/17

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31,2018 and declaring an emergency.

 

Motion: Fox. Second Now. Rutledge called for the question. Fox = y, Now = y, Rutledge = y, Pontsler = y. Passed 4 yes.

 

 

Service Committee:   Greg Pontsler

 

Safety Committee:     Chris Heitkamp – absent

 

Economic Development Committee: Rob Rutledge

 

Public Utilities Committee:  Wilbur Fox

 

Many pot holes around town. When time, have guys work on them – several are quite large.

 

 

Rules Committee:      Brad Now

 

 

Old Business

 

The ‘ally’ beside the old Colonial Nursing Home – continues to be a problem with people driving through trying to short cut the 4 way stop. Something needs to be done. Some signage – some tickets and it would be taken care of. Jeff and Srgt Stetler to work on the problem. Need to get information as to who owns property and if the Village might own any of the property in that location.

 

 

New Business

 

We will not be having the December 19th meeting.

 

Thank you to Rob Rutledge for your time and service to the Rockford Community.

 

 

Merry Christmas and Happy New Year !

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:05 pm