Meeting Minutes: June 5, 2018

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 5, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

 

Also attending: Tom Stankard of the Daily Standard, Srgt Stetler, Chief May,

Robby and Barry Peel, Kathryn and Ryan McDaniel, and Nick – operations manager of Rockford Duncan Oil.

 

Motion Gehle. Second Young to accept the agenda as orders of the day. Pontsler called for the question. Gehle = y, Young = yes, Pontsler = y, Fox = y, Now = y, Heitkamp = y. Passed 6 yes.

 

Motion Fox. Second Heitkamp to accept the minutes from the

May 15, 2018 council meeting as presented. Gehle called for the question.

Fox = yes, Heitkamp = y, Gehle = y, Young = y, Pontsler = y, Now = y. Passed 6 yes.

 

Visitors to Address Council:

 

Ryan and Kathryn McDaniel introduced themselves and their operation manager Nick. They are the new owners of TJ’s. They shared some of their vision and some changes that may be coming. They will be called Rockford RoadDog and will be getting the signage installed soon.

 

Council thanked them for coming to introduce themselves.

 

Mayor’s Report and Correspondence:

 

 

Community Announcements and events:

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

24th Annual Car Show – June 15th – West Market St.

 

Lake Area Arts Group –   Exhibits with local artists featuring

Todd Buschur – Friday – June 15th from 6 – 9 pm

 

Other Friday Community Days events: Van Wert Community Band, Mix101.3 WRKD, fireworks

 

Saturday events – Fox Family Ride, Lake Area Arts Group – Featuring Todd Buschur, Quarter auction, Parkway Choir – mini musical, George Moore, parade, THE GREAT ESCAPE ROOM, and The Muddsocks.

 

Full schedule of events and details can be found on the Rockford Community Days – Facebook page.

 

 

Village Administrator’s Report – Jeff Long

 

Working with Tammy Cheek on some marketing ideas for the Subdivision as we are about ready to begin selling lots.

 

Dynegy will be the electric supplier for the aggregation beginning in August. Residents will receive a letter – do nothing and you will be enrolled. Additional information to go out via Facebook and press release.

 

Wastewater treatment plant – final funding has been approved. A pre -construction meeting will take place on Monday at 10 am. Shinn Brothers was awarded the contract for 2.1 million. Rate structures will be changing. Residents will see little or no change.   We are changing from lagoon to a mechanical plant – the 1st in Ohio. Took longer time for EPA to approve.

 

Pontsler asked that some of the street signs and stop signs get replaced.

 

We are continuing to work on the water meter issues.

 

 

Committee Reports

 

Finance Committee – Steve Gehle

 

Motion Young to pay bills as submitted – $23,560.10.  Second Pontsler. Gehle called for the question. Young = y, Pontsler = y, Gehle = y, Fox = y, Now = y, Heitkamp = y. Passed 6 yes.

 

Motion Now to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation. Second Heitkamp. Fox called for the question. Now = y, Heitkamp = y, Fox = y, Gehle = y, Young = y, Pontsler = y. Passed 6 yes.

 

 

 

Motion Young to approve monthly transfers, supplemental appropriations to date, and purchase orders. Second Pontsler. Now called for the question. Young = y, Pontsler = y, Now = y, Gehle = y, Fox = y, Heitkamp = y. Passed 6 yes.

 

Finance Committee meeting – budget and liability insurance to be held on Tuesday – June 12th at 7 pm.

 

Renewal Levy – will scan and email to review for next meeting.

 

 

Budget Hearing – next meeting – June 19th at 7:15pm

 

 

 

Service Committee:   Greg Pontsler

 

Park looking very nice. We have made some improvements with more to come !

 

Joyce doing a good job keep flowers beautiful.

 

 

Safety Committee:     Chris Heitkamp –

 

Motion Young. Second Gehle to approve the Tri County Alcohol annual agreement for transportation of behaviorally impaired citizens. Fox called for the question. Young = y, Gehle = y, Fox = y, Pontsler = y, Now = y, Heitkamp = y. Passed 6 yes.

 

Reminder – pot holes need repaired.

 

Economic Development Committee: Shane Young

 

The next RADC meeting – June 25th at 7 pm.

 

 

Public Utilities Committee:  Wilbur Fox

 

Will be sending out information for salt bids – open bid date will be July 13th at 1 pm.

 

 

Rules Committee:      Brad Now

 

 

 

Old Business

 

Trailer park – 3 units cleaned up. 6 more units to be done this week and over the weekend. Will continue until finished.

 

Need to keep up on tall grass notices.

 

 

New Business

 

Chief May requests permission to close streets for the Annual car show on Friday – June 15th and the parade on Saturday – June 16th.

 

Motion Gehle. Second Fox. Young called for the question. Gehle = y, Fox = y, Young = y, Pontsler = y, Now = y, Heitkamp = y. Passed 6 yes.

 

 

Chief May requests “Executive Session” to discuss personnel.

 

Motion Gehle to enter Executive Session at 7:49. Second Fox. Pontsler called for the question. Gehle = y, Fox = y, Pontsler = y, Young = y, Now = y, Heitkamp = y. Passed 6 yes.

 

 

Motion Gehle to come out of Executive Session at 8:02. Second Pontsler. Fox called for the question. Gehle = y, Pontsler = y, Fox = y, Young = y, Now = y, Heitkamp = y. Passed 6 yes with no action taken.

 

 

 

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:03 pm