Meeting Minutes: March 7 ,2017
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, March 7, 2017 at 7:30 pm at the Rockford Village Hall.
Invocation by Village Administrator – Jeff Long
Pledge of Allegiance
Those present: Gehle, Rutledge, Fox, Pontsler , Heitkamp.
Also attending: Chief May, Srgt Stetler, George Moore, and Tom Stankard of the Daily Standard
Motion Rutledge. Second Fox to accept the agenda as orders of the day. Gehle called for the question. Rutledge = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 5 yes.
Motion Pontsler. Second Gehle e to accept the minutes from the
February 21, 2017 council meetings as presented. Fox called for the question. Pontsler = y, Gehle = y, Fox = y, Rutledge = y, Heitkamp = y. Passes 5 yes.
Visitors to Address Council:
George Moore running for Municipal Court Judge in May. He is getting out and meeting people and answering any questions. Thanks for attending our Council meeting.
Mayor’s Report and Correspondence:
Community Announcements and events:
The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 –
3 pm.
Village Administrator’s Report – Jeff Long
This is going to be an exciting year !
Once the contractors finish Columbia Street they will be moving on to the Subvision.
We have received the WWTP permit to install.
The Park project coming along. We hope to be planting grass in about 3 weeks. Hoping all is completed by Community Days.
The Pearl St. property – The School Board has waived the back taxes on the property. We are extremely thankful to them for that. We will now work to get the rest of the back taxes waived. We are working to get this a viable property.
We will be reviewing the final subdivision covenants at the next meeting. We will also have resolutions on some financing for the sub division.
Committee Reports
Finance Committee – Steve Gehle
Motion Pontsler to pay bills as submitted in the amount of $25,631.03. Second Fox. Rutledge called for the question. Pontsler = y, Fox = y, Rutledge = y, Gehle = y, Heitkamp = y. Passed 5 yes.
Motion Rutledge to approve the February monthly financial reports –
Cash Summary by Fund, Appropriations report, Revenue Report,
Budget vs Actual activity report and Bank reconciliation. Second Fox. Pontsler called for the question. Rutledge = y, Fox = y, Pontsler = y, Gehle = y, Heitkamp = y. Passed 5 yes.
Motion Fox to approved the monthly transfers, supplemental appropriations and additional purchase orders. Second Pontsler. Rutledge called for the question.
Fox = y, Pontsler = y, Rutledge = y, Gehle = y, Heitkamp = y. Passed 5 yes.
RESOLUTION 02-17
BE IT RESOLVED, BY THE BOARD OF COUNCIL OF VILLAGE OF ROCKFORD, MERCER COUNTY OHIO TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF SAID BOARD OF COUNCIL OF ROCKFORD, DURING THE FISCAL YEAR ENDING DECEMBER 31.2017.
Motion: Rutledge. Second Heitkamp. Gehle called for the question. Rutledge = y, Heitkamp = y, Gehle = y, Fox = y, Pontsler = y . Passed 5 yes.
RESOLUTION 03-17
A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2017, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.
Motion: Rutledge. Second Fox. Heitkamp called for the question. Rutledge = y, Fox = y, Heitkamp = y, Gehle = y, Pontsler = y. Passed 5 yes.
Important Changes to 2016 Village Income Tax
- All residents – 18 years and older MUST file a local income tax return. All municipalities are “Mandatory Filing”, even if you don’t work !! (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)
- All individual and business returns are due by April 15th. Business returns with a F/Y ending date are due the 15th of the further month following the year end date.
- ALL RETURNS MUST BE SIGNED.
- A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.
- Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full. Late fee must be charged per House Bill 5.
- *** Page 1 of your Federal 1040 MUST be attached along with all W-2’s and 1099’s. with the local tax filing.
Service Committee: Greg Pontsler – nothing
Safety Committee: Chris Heitkamp
Safety Committee meeting scheduled for March 21st at 7 pm.
Economic Development Committee: Rob Rutledge – nothing
Public Utilities Committee: Wilbur Fox
Motion Gehle. Second Fox to name the subdivision and streets.
Shanes Crossing Subdivision, Rogers Avenue, Youngblutt Drive and Belle Drive.
Heitkamp called for the question. Gehle = y, Fox = y, Heitkamp = y, Rutledge = y, Pontsler = y. Passed 5 yes.
Question on the next street project – we would be looking 33 from the west improvement project.
Rules Committee:
We need to find another council member. If anyone is interested, please contact the Village Office. The appointment would be until the November election. We have 4 seats that will be on the November ballot. Proper paperwork needs to be at the Mercer County Board of Elections by August 9th at 4 pm.
Old Business
Clean up options with Marharg? Need to contact Mike to see what we might do. Maybe have an applicance clean up that the Village would pick up and scrap.
Street lights, Street lights !
New Business
Meeting adjourned at 7:58
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Mayor Fiscal Officer
