Meeting Minutes: October 15 ,2019

            RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, October 15, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – lead by Shane Young – The Lord’s Prayer   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox absent.   Also attending: Tom Stankard – of the Daily Standard, Chief May, Marge Gehle, Barry Sr. and Robbie Peel   Motion Young. Second Heitkamp to accept the agenda as orders of the day. Gehle called for the question.    Young = y, Heitkamp = y, Gehle = y, Pontsler = y, Now = y. Passed 5 yes.   Motion Now.  Second Heitkamp to accept the minutes from the September 17, 2019 council meeting as presented. Gehle called for the question. Now = y, Heitkamp = y, Gehle = y, Young = y, Pontsler = y. Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.   Community Announcements and events:   Sunday – October 20th – Leota Braun Harvest Celebration – noon   Saturday – October 26th – Halloween – – 5 pm – 6:30 pm. Judging at the Firehouse at 7 pm.     * new hours began last year    Saturday – November 2nd – Lions Club Fish Fry   Tuesday – Election Day – November 5th – Community Building   Tuesday – November 12th – Brush pick up         Village Administrator’s Report – Jeff Long – absent     Committee Reports   Finance Committee – Steve Gehle   Motion Young to pay bills as submitted – $15,928.63. Second Pontsler. Heitkamp called for the question. Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Motion Pontsler to accept the Mayors Court pay in: $556. Second Heitkamp. Young called for the question. Pontsler = y, Heitkamp = y, Young = y, Gehle = y, Now = y. Passed 5 yes.   Motion Now to approve the monthly financial reports – * note additional report   Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.   AND approve supplemental appropriations to date   AND approve additional purchase order and 4th...
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Chamber News: September 2019

    Welcome –  5 Members present – Marie, Lucas, Amanda, Leah, Lisa   August minutes were posted online web site and Facebook link.   Financial report – Amanda Paid Chamber scholarship.   Upcoming expenses – invitations, banquet, speaker, web site and directory, Decorating (Tolanda) for Grand Celebration and appetizers (RCO).     Upcoming event updates   October 5th – Veterans Memorial Fundraiser –  They will leave tables and chair up after event for banquet set up.       October 7 – Chamber Banquet – Add Mercer Metaltheir generous donation to the Chamber for printing our directories. Recognize – The Reynolds & Reynolds Company honorary member and show appreciation for Update program – Schoolhouse Farms 1862 – new business sneak peeks of web site / directory at banquet Citizen of the Year – story – Stacie Ford Business of the Year – story – Twyla — Lisa to check on status Promotional table available for Reynolds, The Laurels, and Brand It Confirm decorating time with Twyla – Lisa to check on status and send message to board members to see if they can help. Speaker – Coming together as a Community subject –  30 minutes tops. In a week or so once RSVP start coming in – we may need to call businesses for reminders     Grand Celebration — no longer wanting to call it a ‘ball’   — decisions from the Bicentennial Wedding style dress30 community leaders to get 1 table filled – will be at least 240 attending –Need bartenderChamber to organize appetizers – RCOFireworks – midnight Chamber to promote – press releases / Facebook with information provided by the Bicentennial committee. Chamber to decorate – Tolanda – but sounds like entertainment provides some lighting? Cost $30 per person – includes 2 drink tickets Dueling Pianos – entertainment – 8:30 pm – 11:30 pm Committee meeting on Monday Upcoming – Ribbon Cuttings / Facebook notices Stained Glass Paradise – at banquet photo / information ? Betsey’s Bouquets ? Second Crossing Brew Co ?   Old Business Chamber Welcome Sign – South – in process – no time frame for completion – have called – not getting an answer L 3rd Quarter Chamber Event – no one showed up…. Do we even continue ? Yes – we will continue but not until after the first of the year.     Maybe such things as Henkle presentation on insurance needs, Friend...
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Meeting Minutes: September 17 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, September 17, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Fox, Pontsler, Now Heitkamp absent.   Also attending: Tom Stankard – of the Daily Standard, Jeff Long, Srgt Stetler, Marge Gehle, Bret Peel, Robbie Peel.   Motion Now. Second Gehle to accept the agenda as orders of the day. Young called for the question.    Now = y, Gehle = y , Young = y, Fox = y , Pontsler = y. Passed 5 yes.   Motion Fox.  Second Pontsler accept the minutes from the September 3, 2019 council meeting as presented. Now called for the question. Fox = y , Pontsler = y, Now =y, Gehle = y, Young = y. Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.   Mayor Proclamation: September is Prostate Cancer Awareness and Education Month   Community Announcements and events: Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle   Saturday – October 5th – Veterans Memorial Fund Raiser   Monday – October 7th – Rockford Chamber Banquet   Saturday – October 26th – Halloween – – 5 pm – 6:30 pm. Judging at the Firehouse at 7 pm.     * new hours began last year    Saturday – November 2nd – Lions Club Fish Fry       Village Administrator’s Report – Jeff Long   Joe Roth has been given 50 cents per hour raise – has been here 3months and is doing a great job.   Both Bubba and Blair have been here 12 years – very happy with our employees.   Odor at the sewer plant – we had 3 units down for 2 weeks.   The units have since been replaced and were under warranty.   We will be adding a small aerator at a minimum cost to help ensure lowest amount of odor possible. We are hoping this will safe guard the process so we don’t have problems.   Engineering meeting this week regarding the water tower. We will be going for a Community Development Block Grant to build a new tower to the north. This will be a million dollar project but we are...
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Meeting Minutes: September 3 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, September 3, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Heitkamp Fox and Now absent     Also attending: Tom Stankard – of the Daily Standard, Jeff Long, Srgt Stetler, Marge Gehle, Sandy and Francis Schaffner, Marlene Roebuck, Terri Piper, Joyce Emans, and Judy Koesters.   Motion Gehle. Second Pontsler to accept the agenda as orders of the day. Young called for the question.   Gehle = y, Pontsler = y, Young = y, Heitkamp = y. Passed 4 yes.     Motion Young.  Second Pontsler accept the minutes from the August 20, 2019 council meeting as presented. Gehle called for the question. Young = y, Pontsler = y, Gehle = y, Heitkamp = y. Passed 4 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Presentation to Sandy Schaffner – Plaque of appreciation – service and dedication to the Village.   Card states – Sandy —   Saying THANK YOU isn’t enough to show our appreciation for the time and dedication you have given to make Shanes Park a truly unique place for families and friends to gather and make memories.   Your leadership for the past 15+ years is a great example of what it means to ‘give back to your community’.!   Congratulations on your retirement!   Enjoy ~~       With love ~~   The Village of Rockford.   A special tree will be planted at Shanes Park in Sandy’s honor !     And a BIG thanks to Francis (Moose) for helping Sandy with park maintenance, making sure the restrooms were unlocked and locked up each day and for years taking care of the sign to welcome guests.   You both make a great team !!   Community Announcements and events:   Sunday – September 8th- Lima Area Concert Band – Parkway HS – 3 pm   Tuesday – September 10th – Brush pick up   Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle   Saturday – October 5th – Veterans Memorial Fund Raiser   Monday – October 7th – Rockford Chamber Banquet   Saturday – October 26th – Halloween – – 5 pm – 6:30 pm. Judging at the Firehouse at 7 pm.     * new...
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Meeting Minutes: August 20 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, August 20, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox – absent     Also attending: Tom Stankard – of the Daily Standard, Jeff Long, Chief May, Sandy Schaffner and Marlene Roebuck.   Motion Young. Second Gehle to accept the agenda as orders of the day. Now called for the question.   Young = y, Gehle = y, Now = y, Pontsler = y, Heitkamp = y. Passed 5 yes.     Motion Pontsler. Second Gehle to accept the minutes from the August 6, 2019 council meeting as presented. Heitkamp called for the question. Pontsler = y, Gehle = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   August 19, 2019   To:   Village of Rockford Mayor and Council:   Thank you for the opportunity to be the Shanes Park Board President for the last 15 years and on the board for at least 20 years.   It has been a wonderful way to give back to the Community.   I have made a lot of new friends. I have enjoyed helping make decisions for park improvements and seeing all the smiling faces of those families enjoying the park for graduations and reunion festivities.   Effective August 31st of this year, I will be stepping down and will be enjoying retirement.   I have asked Jeremy and Amy Joseph to take over at this time and will be available to help them transition until the end of the year.   Sincerely,   Sandy Schaffner     Council to Sandy — Thanks for all you and board have done with the park – it’s truly a bright spot in our village.   Marlene – Sandy has been greatly appreciated through the years as she has made visitors to the buildings and park feel so welcome. She has done a great job !   Amy – states she is honored to try to fill some big shoes !   She will be working closely with Sandy for the transition. They have had discussions on some further visions for the park.     Motion Gehle to approve Sandy’s retirement effective August 31, 2019....
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Chamber News: August 2019

Welcome –  5 members present – Lucas, Tom, Laura, Marie, Lisa   July minutes – posted on web site   Financial report – Amanda absent – not much going on at this time.   Upcoming event updates   We had meeting with Brand It for content for web site and directory production scheduled August and September Mercer County Leadership Scholarship – will not be sponsoring someone this year. 3rd Quarter Chamber Event – August 22nd – Rockford Library from 6 – 8 pm October 7 – Chamber Banquet – Person / Business of the YearGuest speaker – Tom will contact Bruce from The Winner’s Edge     > Have you added staff?> Are you celebrating a business milestone? > Have you built a new facility/expanded your business? > Have you remodeled? Remind Chamber members – email / facebook that we are getting ready for celebration and ask members to report what they have done this past year. Deco – Rockford historical theme – borrow some items from SCHS Invitations – keep simple $20 is fair amount and simple for cost – all agree   Banquet –   known information –   Anniversaries –     A & A Greenhouse – 20 years Brand It Marketing – 15 years   New Business –   Mercer Metal Luginbill Construction Laura Putman Photography Curvy Closet Women in Business SPC Photography Others listed below – haven’t had ribbon cutting yet   Stained Glass Paradise Flour Power Sweets and Treats – Wellness 365 –   Saturday – August 24th –   noon Grand Opening – contact Marie if you can attend Second Crossing Brew Co – perhaps opening – October / November     Add Reynolds as honorary member for all the support they have given for printing needs and also acknowledge with show of appreciation at banquet — vase – flowers — ideas still in the works   Old Business Chamber Welcome Sign – South – in process – left message to request by Labor Day. Bicentennial – Grand Ball planning – maybe some mis communication.       Board has decided back in April that we would help with the Grand Ball with the following –   Decorations – Tolanda Walls Appetizers – Rockford Carry Out Invitations – design and mailing – flyers to photo star ? Promotion – Social media   We are not equipped to handle the event details.   Several members going to next Bicentennial meeting-...
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