Meeting Minutes: August 20 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, August 20, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox – absent     Also attending: Tom Stankard – of the Daily Standard, Jeff Long, Chief May, Sandy Schaffner and Marlene Roebuck.   Motion Young. Second Gehle to accept the agenda as orders of the day. Now called for the question.   Young = y, Gehle = y, Now = y, Pontsler = y, Heitkamp = y. Passed 5 yes.     Motion Pontsler. Second Gehle to accept the minutes from the August 6, 2019 council meeting as presented. Heitkamp called for the question. Pontsler = y, Gehle = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   August 19, 2019   To:   Village of Rockford Mayor and Council:   Thank you for the opportunity to be the Shanes Park Board President for the last 15 years and on the board for at least 20 years.   It has been a wonderful way to give back to the Community.   I have made a lot of new friends. I have enjoyed helping make decisions for park improvements and seeing all the smiling faces of those families enjoying the park for graduations and reunion festivities.   Effective August 31st of this year, I will be stepping down and will be enjoying retirement.   I have asked Jeremy and Amy Joseph to take over at this time and will be available to help them transition until the end of the year.   Sincerely,   Sandy Schaffner     Council to Sandy — Thanks for all you and board have done with the park – it’s truly a bright spot in our village.   Marlene – Sandy has been greatly appreciated through the years as she has made visitors to the buildings and park feel so welcome. She has done a great job !   Amy – states she is honored to try to fill some big shoes !   She will be working closely with Sandy for the transition. They have had discussions on some further visions for the park.     Motion Gehle to approve Sandy’s retirement effective August 31, 2019....
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Chamber News: August 2019

Welcome –  5 members present – Lucas, Tom, Laura, Marie, Lisa   July minutes – posted on web site   Financial report – Amanda absent – not much going on at this time.   Upcoming event updates   We had meeting with Brand It for content for web site and directory production scheduled August and September Mercer County Leadership Scholarship – will not be sponsoring someone this year. 3rd Quarter Chamber Event – August 22nd – Rockford Library from 6 – 8 pm October 7 – Chamber Banquet – Person / Business of the YearGuest speaker – Tom will contact Bruce from The Winner’s Edge     > Have you added staff?> Are you celebrating a business milestone? > Have you built a new facility/expanded your business? > Have you remodeled? Remind Chamber members – email / facebook that we are getting ready for celebration and ask members to report what they have done this past year. Deco – Rockford historical theme – borrow some items from SCHS Invitations – keep simple $20 is fair amount and simple for cost – all agree   Banquet –   known information –   Anniversaries –     A & A Greenhouse – 20 years Brand It Marketing – 15 years   New Business –   Mercer Metal Luginbill Construction Laura Putman Photography Curvy Closet Women in Business SPC Photography Others listed below – haven’t had ribbon cutting yet   Stained Glass Paradise Flour Power Sweets and Treats – Wellness 365 –   Saturday – August 24th –   noon Grand Opening – contact Marie if you can attend Second Crossing Brew Co – perhaps opening – October / November     Add Reynolds as honorary member for all the support they have given for printing needs and also acknowledge with show of appreciation at banquet — vase – flowers — ideas still in the works   Old Business Chamber Welcome Sign – South – in process – left message to request by Labor Day. Bicentennial – Grand Ball planning – maybe some mis communication.       Board has decided back in April that we would help with the Grand Ball with the following –   Decorations – Tolanda Walls Appetizers – Rockford Carry Out Invitations – design and mailing – flyers to photo star ? Promotion – Social media   We are not equipped to handle the event details.   Several members going to next Bicentennial meeting-...
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Meeting Minutes: August 6 ,2019

            RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, August 6, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox – absent     Also attending: Tom Stankard – of the Daily Standard, Robby Peel, Jeff Long, Srgt Stetler, Judy Koesters, Todd McKee, Luke Stephenson, Luke Clouse, Dr. Means   Motion Gehle . Second Pontsler to accept the agenda as orders of the day. Heitkamp called for the question.   Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.   Motion Now.  Second Heitkamp to accept the minutes from the July 16, 2019 council meeting as presented.    Now = y, Heitkamp = y, Young = y, Gehle = y, Ponstler = y, Passed 5 yes.     Visitors to Address Council:   Todd McKee, Luke Stephenson, Luke Clouse representing Second Crossing Brew Company will be opening later this year.   Some of the plans include being opening 3 – 4 nights per week. Interested in partnering with community organizations with fundraisers on specific events. They only sell what they make. There will be 12-16 different brews with a variety of flavors. They will also have cream soda – a non-alcoholic drink and some iced coffee options. The will be music and TV – especially when the Buckeyes are playing. They will be working with local restaurants on some menu options – there will not be a kitchen on site.   Council – Thanks for coming to meeting and giving us an update.         Mayor’s Report and Correspondence:             Community Announcements and events:   Tuesday – August 13th – Brush pick up   Sunday – September 8th- Lima Area Concert Band – Parkway HS – 3 pm   Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle   Saturday – October 5th – Veterans Memorial Fund Raiser   Monday – October 7th – Rockford Chamber Banquet   Saturday – October 26th – Halloween   ?? – need to verify time       Village Administrator’s Report – Jeff Long   Last week – John Deere mower blew up – 16 years old – received a quote for new with end of the year discount is cheaper than with the...
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Chamber News: July 2019

Welcome – 5 board members present.   June minutes – posted on Facebook for all to see !   Financial report – not much to report. Balance staying steady. We have several projects coming up we need to Budget. The Bicentennial Chamber Directory and Visitors guide – a commemorative edition with more historical and to include the Bicentennial year celebration of events.     Lisa and Marie to meet next week to start working on ideas and content. Brand It will be giving an official quote for their creative expertise in making this a good quality Bicentennial edition.   We also need to budget for the Chamber Banquet and the Grand Ball to ring in the new year. We will be using this information to update the web site too!   These projects will take place in August and September and be ready for the October Chamber banquet….     Upcoming event updates July 31st deadlines – will send reminder email to those involved Mercer County Leadership Scholarship – have given information to Rockford Carry Out – might be interested. 3rd Quarter Chamber Event – 22nd – Rockford Library – 6 – 8 pm – Social media for business print directory, the street banners (need size and direction), website etc – August / September production may make book larger – need to check with Reynolds to see if that’s possible. October 7 – Chamber Banquet – Person / Business of the Year Working on details – more to come by next meeting. Upcoming – Ribbon Cuttings / Facebook notices – will work on posting next couple of weeks. Luginbill Construction Laura Putman Photography Stained Glass Paradise Mercer Metal Women in Business – photo post and FB page share is recommended SPC Photography Flour Power Sweets and Treats – Wellness 365 –   Old Business Chamber Welcome Sign – South – in process – no time frame for completion – Will contact Dan Roebuck Needs done by September if at all possible. Need to have project done by end of the year Bicentennial – Grand Ball planning   New Business   FYI –   Jenny Armstrong going to work on Veterans Banners Veterans Memorial Fund Raiser – October 5th – Ohio State game – chicken dinner local families putting together information – Hope to have flyer at the next meeting   2019 Events   Update the Chamber membership booklet /Visitors Guide to be ready for...
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Meeting Minutes: July 16 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, July 2, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox – absent     Also attending: Leslie Gartrell – of the Daily Standard, Robby Peel, Jeff Long, Chief May   Motion Gehle . Second Pontsler to accept the agenda as orders of the day. Heitkamp called for the question.   Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.   Motion Now.  Second Young to accept the minutes from the July 2, 2019 council meeting as presented.    Gehle called for the question. Now = y, Young = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence: by Council President Steve Gehle   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.     Community Announcements and events:   Tuesday – August 13th – Brush pick up   Sunday – September 8th- Lima Area Concert Band – Parkway HS – 3 pm   Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle           Village Administrator’s Report – Jeff Long     Mayor asked for Jeff to survey the village for weeds, junk, rubbish, etc. In conducting the survey there are 65 violations to our ordinance. 15 of those are the village responsibility and they will be addressed.   Jeff will be making contact with property owners via letters. We would like to get the properties cleaned up without having law enforcement involved. Reminder to residents that weeds should be no longer 8” tall. Several properties way over that limit. There are a couple of building / zoning violations to be taken care of also.   We are getting closer to celebrating our Bicentennial – 2020 – let’s clean up the town for our visitors next year and show pride in our community.   Park Board – will be purchasing another child play set – a revolution spinner. For children ages 2-12 – holds 10 at a time. Will be a nice addition.   We are continuing with the trailer park clean up – concrete has been going to Belna...
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Meeting Minutes: July 2 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Council President Steve Gehle on Tuesday, July 2, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Young – absent     Also attending: Tom Stankard – of the Daily Standard, Robby Peel, Jeff Long, Judy Koesters, Srgt. Stetler, Kevin Lutz and Steve Hessler   Motion Fox. Second Pontsler to accept the agenda as orders of the day.  Now     called for the question.   Fox = y, Pontsler = y, Now = y, Gehle = y , Heitkamp = y. Passed 5 yes.   Motion Now.   Second Heitkamp to accept the minutes from the June 18, 2019 council meeting as presented.    Fox called for the question. Now = y, Heitkamp = y, Fox = y, Gehle = y, Pontsler = y. Passed 5 yes.     Visitors to Address Council:   Kevin Lutz addressed council with concerns regarding a neighbor property.   Isn’t there something council can do?   The grass taller than back yard fence. Other neighbors in the area keep up property. Kevin stated the property owner mentioned an agreement with the village to keep up the mowing, but Jeff stated there was no arrangements made.   Councilman Gehle stated we are doing what we can.   Council thanked Kevin and will make note of his concerns.   Mayor’s Report and Correspondence: by Council President Steve Gehle   Resolution 38-19-R – A Resolution expressing gratitude to the Village of Rockford for providing assistance after the tornado, and declaring an emergency…..   from City of Celina.   Thank you City of Celina for your kind words.   Thank you to the emergency personnel from the Village that helped – Fire Department, EMS, and other emergency responders.   We appreciate you helping our neighbors in their time of need.       Community Announcements and events:   Thursday – July 4th – Independence Day – Village office closed.   Wednesday – Friday – July 10th – 12th –   Lisa attending Tax seminar     Village Administrator’s Report – Jeff Long   WWTP – generator has been installed and inspected. We are up and running. Will be completing the storage building later summer / early fall.   Committee Reports   Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted – $20,436.17    Second Heitkamp . Pontsler called for...
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