Meeting Minutes: June 18,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, June 18, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Young- absent Also attending: Robby Peel, Jeff Long, Judy Koesters and Srgt. Stetler   Motion Now. Second Fox to accept the agenda as orders of the day. Heitkamp called for the question. Now = y, Fox = y, Heitkamp = y, Gehle = y , Pontsler = y, Passed 5 yes.   Motion Pontsler.  Second Gehle to accept the minutes from the June 4, 2019 council meeting as presented. Fox called for the question. Pontsler = y, Gehle = y, Fox = y, Now =y, Heitkamp = y. Passed 5 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:   Thank you for support of Community Days!   Lots of hard work! Park looked great although weather didn’t cooperate!   Received Mayors Court information.   Community Announcements and events:   Saturday – June 22nd – Fox Family Ride for Autism   Thursday – July 4th – Independence Day – Village office closed.     Village Administrator’s Report – Jeff Long   WWTP – flow meter installed this week. We will continue to work on the water meter replacement project. Should be completed next week.     Committee Reports   Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted – $ 252,183.92 Second Now.  Fox called for the question. Pontsler = y, Now = y, Fox = y, Gehle = y, Heitkamp = y. Passed 5 yes.   Motion Pontsler. Second Fox to accept the Mayors Court pay in of $551. Heitkamp called for the question. Pontsler = y, Fox = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Finance Meeting was held on 06/11/19 – 7 pm – Budget / wages discussed for 2020.   With regard to wages – It was discussed and approved that Aaron Temple and Blair Shaffer each have hourly rate increased by $1 per hour effective immediately.   Motion Fox, Second Pontsler. Heitkamp called for the question. Fox = y, Pontsler = y, Heitkamp = y, Gehle = y , Now = y. Passed 5 yes.   Public Budget hearing was held before council at 7:15 pm. Budget 2020 was...
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Meeting Minutes: June 4,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, June 4, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Young- absent Also attending: Tom Stankard – Daily Standard   Motion Gehle. Second Pontsler to accept the agenda as orders. Heitkamp called for the question. Gehle = y, Pontsler = y, Heitkamp = y, Fox = y, Now = y, Passed 5 yes.   Motion Pontsler.  Second Fox to accept the minutes from the May 21, 2019 council meeting as presented. Gehle called for the question. Pontsler = y, Fox = y, Gehle = y, Now = y, Heitkamp = y. Passed 5 yes.   Visitors to Address Council:     Mayor’s Report and Correspondence:     Community Announcements and events:   Tuesday – June 11th – Brush pick up   Friday and Saturday – June 14/15 – Rockford Community Days   * See Rockford Community Days Facebook page for complete schedule of events!     Saturday – June 22nd – Fox Family Ride for Autism     Village Administrator’s Report – Jeff Long         Committee Reports   Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted – $ 16,254.48 Second Pontsler. Now called for the question. Fox = y, Pontsler = y, Now = y, Gehle = y, Heitkamp = y. Passed 5 yes.   Motion Fox to approve supplemental appropriations to date and additional purchase orders. Second Heitkamp. Pontsler called for the question. Fox = y, Heitkamp = y, Pontsler = y, Gehle = y, Now = y. Passed 5 yes.   Finance Meeting scheduled for 06/11/19 – 7 pm – Budget items for 2020   Public Budget hearing – 06/18/19 – 7:15 pm     Service Committee:   Greg Pontsler   New furniture at Shanes Park – looks nice. Includes a picnic table, a bench and a bar table with chairs. Cost – $3,000 paid by the Park Board.   Mayor reported – Jessica Yoder has inquired regarding painting up the bathrooms with sports theme.   She would be donating the paint and her time. Council agreed as long as approved by the Park Board.   Bathrooms and bathroom floors have recently been painted and LED lights installed.   Street between Race and Columbia will be fixed yet this...
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Meeting Minutes: May 21,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, May 21, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Fox, Pontsler, Now Heitkamp – absent Also attending: Leslie Gartrell – Daily Standard, Srgt. Stetler, Robby Peel, Bret Peel, and Josh Gehle   Motion Gehle. Second Fox to accept the agenda as orders. Young called for the question.    Gehle = y, Fox = y, Young = y, Pontsler = y, Now = y . Passed 5 yes.   Motion Fox.  Second Now to accept the minutes from the May 7, 2019 council meeting as presented. Gehle called for the question.  Fox = y, Now = y, Gehle = y, Young = y, Pontsler = y . Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.     Community Announcements and events:   Monday – May 27 – Memorial Day Remembrance * Village Office closed   The Rockford Community is looking forward to honoring our Veterans on Monday – May 27th with the following services:   The public is invited to honor our fallen veterans at Riverside Cemetery at 10 am. Flags will be placed on the grave markers, a 21-gun salute will be given, and TAPS will be played.   The Memorial Day parade will begin at approximately 11 am (When the band arrives) and travel north on Main street to the service at Hedges Park. This is the site where the new Veterans Memorial will be built. Our guest speaker will be Pastor Chip Steffy of the Rockford United Methodist Church.   Tuesday – June 11th – Brush pick up     Friday and Saturday – June 14/15 – Rockford Community Days   * See Rockford Community Days Facebook page for complete schedule of events!   Saturday am – June 15 – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial   Saturday – June 22nd – Fox Family Ride for Autism     Village Administrator’s Report – Jeff Long   Wastewater Treatment plant update – Things are going well. We are happy although we are still experiencing odors.   This will just take time as we continue to treat. We are meeting all...
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Meeting Minutes: May 7 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, May 7, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Now, Heitkamp Fox and Pontsler absent Also attending: Tom Stankard – Daily Standard, Srgt. Stetler, Robby Peel, Dr. Means, Judy Koesters   Motion Young. Second Gehle to accept the agenda as orders. Now called for the question.    Young = y, Gehle = y, Now = y, Heitkamp = y, Passed 4 yes.   Motion Now.  Second Gehle to accept the minutes from the April 16, 2019 council meeting as presented. Now called for the question.  Gehle = y, Heitkamp = y, Now = y, Young = y, Passed 4 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Community Announcements and events:   Thursday/ Friday – May 9 and 10 – Parkway 3rd graders visit log cabin and museum.   Tuesday – May 14 – Brush pick up   Saturday am – May 18 – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial (Will be 3rd Saturday of each month)   Sunday – May 19th – Parkway Graduation   Monday – May 27 – Memorial Day Remembrance   Friday and Saturday – June 14/15 – Rockford Community Days   Saturday – June 22nd – Fox Family Ride for Autism   Village Administrator’s Report – Jeff Long   Wastewater Treatment plant update – final aerators installed and lagoons coming around. Meeting on May 18th with suppliers for a final tune up. We will be adding a dose of bugs to begin eating up the sludge – data says it works and will help make the treatment better. We are beginning to discharge usable water – this is all good news. Fremont increasing production seems to be working good also.   We are working on the park and getting caught up on the mowing – which has been challenging with weather conditions.   We had 22 applications for the open position and we will begin the interview process later this week.   The Service committee met last week and narrowed the field to 6 applicants.     Committee Reports   Finance Committee – Steve Gehle   Motion Young to pay bills as submitted – $ 22,068.68. Second Now. Heitkamp called for the question....
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Meeting Minutes: April 16 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, April 16, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox absent Also attending: Tom Stankard – Daily Standard, Srgt. Stetler, Robby Peel and Dr. Means.   Motion Young. Second Gehle to accept the agenda as orders. Pontsler called for the question.    Young = y, Gehle = y, Pontsler = y, Now = y, Heitkamp = y, Passed 5 yes.   Motion Gehle.  Second Heitkamp to accept the minutes from the April 2, 2019 council meeting as presented. Now called for the question.  Gehle = y, Heitkamp = y, Now = y, Young = y, Pontsler = y . Passed 5 yes.     Visitors to Address Council:   Dr. Means addressed council with some concerns regarding the library and the gun free zone / no firearms signs. The library is actually run under the School Board administration. We will contact the library with his concerns.   Mayor’s Report and Correspondence:   Mayor Joseph noted the receipt of the Mayors Court reports and pay in.   Community Announcements and events:   Friday – April 19th – Village Office closed for Good Friday   Saturday am – April 20 – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial (Will be 3rd Saturday of each month)   Saturday – April 27 – Mom to Mom sale – Community Building   Sunday – April 28 – Heartbeats for Andrea – Community Building Benefit to help with medical expenses   Monday – May 6 – Bicentennial Meeting   Thursday/ Friday – May 9 and 10 – Parkway 3rd graders visit log cabin and museum.   Tuesday – May 14 – Brush pick up   Monday – May 27 – Memorial Day Celebration     Village Administrator’s Report – Jeff Long   Weather has been working with us and we are very busy.   WWTP – all equipment has been installed and is running. We have some tidy up jobs to complete.   Understand that we did no treatment for 3 months and that is why we are having some odor issues.   This will get better. Fremont is ramping up production.   We have 16 applications to date for the general labor position. We are looking for someone...
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Meeting Minutes: April 2 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, April 2, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox absent Also attending: Tom Stankard – Daily Standard, Srgt. Stetler, Judy Koesters and Robby Peel.   Motion Young. Second Now to accept the agenda as orders. Gehle called for the question.   Young = y, Now = y, Gehle = y, Pontsler = y , Heitkamp = y. Passed 5 yes.   Motion Pontsler.  Second Gehle to accept the minutes from the March 19, 2019 council meeting as presented. Now called for the question.  Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y. Passed 5 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:   Mayor Joseph read proclamation setting – April 26th as Arbor Day in the Village.     Parkway School will have presentation on April 11th.   Urging all citizens to support efforts to protect our trees and woodlands and urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations.   Community Announcements and events:   Tuesday – April 9 – Brush pick up   Thursday – April 11 – Parkway Arbor Day presentation 1:45   Saturday – April 13 – Pancake / Sausage breakfast – Rockford Fire Dept   *** NOTE — Date change —–Saturday – April 13 – Easter Egg Hunt –   Shanes Park – 1 pm   Saturday – April 13 – Parkway Prom   Sunday – April 14 – Classic Country & Bluegrass Jam – 1:30 – ?? Note new location – Rockford Community Building Free Public Event Monday – April 15th – Village Tax filing deadline   Friday – April 19th – Village Office closed for Good Friday   Saturday am – April 20 – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial (Will be 3rd Saturday of each month)   Sunday – April 28 – Heartbeats for Andrea – Community Building Benefit to help with medical expenses   Monday – May 27 – Memorial Day Celebration     Village Administrator’s Report – Jeff Long   WWTP – mechanic portions to be installed this week. We will have start up of equipment beginning on Wednesday.   We will be in...
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