Meeting Minutes: November 6, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Council President Steve Gehle on Tuesday, November 6, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Fox, Now, Pontsler Heitkamp- absent   Also attending: Tom Stankard – Daily Standard, Judy Koesters, Jeff Long, Robby Peel, Dr. Means.   Motion Fox, Second Pontsler to accept the agenda as orders of the day. Now called for the question. Fox = y, Pontsler = y, Now = y, Gehle = y, Young = y. Passed 5 yes.   Motion Young. Second Fox to accept the minutes from the October 16, 2018 council meeting as presented. Now called for the question. Young = y, Fox = y, Now = y, Gehle = y, Pontsler = y. Passed 5 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Community Announcements and events:   November 10th – Night at the Races – Community Building Sponsored by Parkway Athletics   November 11th – Shop and Dine – Community Building 11 – 2 pm Sponsored by Bicentennial Committee Tickets on sale at Henkle Insurance and Village office.   November 16th – Soup and Sandwich Supper – Community Building 4:30 – 7:30 pm                    Sponsored by St. Teresa Church   November 24th –         Small Business Saturday – Chamber will be doing a general ad as invitation to visit Rockford small business.   November 25th – Christmas at Shanes Park – 6 – 8 pm   December 25th – Together at Christmas – Free Meal – Community Building           Village Administrator’s Report – Jeff Long   Committee Reports   Finance Committee – Steve Gehle   Motion Young to pay bills as submitted – $8,573.2. Second Pontsler. Fox called for the question. Young = y, Pontsler = y, Fox = y, Gehle = y, Now = y. Passed 5 yes.   Motion Fox to approve the monthly financial reports, Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report and Bank reconciliation. Second Now. Pontsler called for the question. Fox = y, Now =y, Pontsler =y, Gehle = y, Young = y. Passed 5 yes.   Motion Fox to approve supplemental appropriations to date and additional Purchase order. Second Young, Now called for question. Fox = y, Young = y, Now = y, Gehle...
read more

Meeting Minutes: October 16, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, October 16, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – The Lord’s Prayer   Pledge of Allegiance   Those present: Gehle, Young, Now, Pontsler, Heitkamp Fox – absent   Also attending: Tom Stankard of the Daily Standard, Robby Peel, Brett Peel, Srgt. Stetler.   Motion Young. Second Now to accept the agenda as orders of the day. Heitkamp called for the question. Young = y, Now = y, Heitkamp = y, Gehle = y, Pontsler = y. Passed 5 yes.   Motion Pontsler. Second Heitkamp to accept the minutes from the October 2, 2018 council meeting as presented. Gehle called for the question. Pontsler = y, Heitkamp = , Gehle = y, Young = y, Now = y. Passed 5 yes..   Visitors to Address Council:   Mayor’s Report and Correspondence:   Noted and reviewed Mayors Court pay in, bank reconciliation and bank statement.   Thank you to Kids Kastle for the thank you letters we received. They appreciated coming to Shanes Park and enjoyed the splash pad.   Community Announcements and events:   Wednesdays each week – Community Meal at the Rockford United Methodist Church at 5:02 pm. – after Kids Club – no school/no meal.   October 17th – Community Days Meeting – 7 pm – Village Hall   October 20th – The Bulldogs – Community Dance – a fundraiser for the Bicentennial. Doors open at 6 pm. Dance starts at 7 pm. – $10 per person Giveaways, Hoola Hoop Contest, Concessions include – Fried Bologna, Corn Dogs, Big Dill Pickles, Coney Dogs, Root Beer Floats and Sundaes !     October – 27 – Trick or Treat 5-6:30 pm Judging at the Firehouse at 7 pm.   * PLEASE NOTE TIME CHANGES !    Laura Putman Photography will be at Shanes Park from 4 -5 pm before Trick or Treating taking FREE photos of your children in costume.     Thanks for this public service!   October 28th – Leota Bruan – Annual Harvest Celebration – noon   November 3rd – Lions Club Fish Fry – Tickets on sale now !   November 10th – Night at the Races – Community Building   Village Administrator’s Report – Jeff Long – absent   Committee Reports   Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted –...
read more

Meeting Minutes: October 2, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, October 2, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Now, Pontsler, Heitkamp Fox – absent   Also attending: Tom Stankard of the Daily Standard, Robby Peel, Brett Peel, Chief May.   Motion Now. Second Pontsler to accept the agenda as orders of the day. Heitkamp called for the question.  Now = y, Pontsler = y, Heitkamp = y, Gehle = y, Young = y. Passed 5 yes.   Motion Pontsler. Second Young to accept the minutes from the September 18, 2018 council meeting as presented. Gehle called for the question. Pontsler = y, Young = y, Gehle = y, Now = y, Heitkamp = y. Passed 5 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Invitation to the Leota Bruan – Annual Harvest Celebration on October 28th.   Encouraged council to attend.   Letter from Joyce Emans – would like to take care of flowers at the park with same agreement as last year.   Will discuss with budget – Thank you. The park is beautiful.     Community Announcements and events:   Wednesdays each week – Community Meal at the Rockford United Methodist Church at 5:02 pm. – after Kids Club – no school/no meal.   October 6th – Community Movie Night – 7 pm – Free will donation @ the Rockford United Methodist Church showing – Paul – The Apostle of Christ   October 8th – Rockford Chamber Banquet at 6 pm Rockford Community Building –RSVP to Village Office – $20 per person Includes meal catered by Rockford Carry Out.     October 20th – The Bulldogs – Community Dance – a fundraiser for the Bicentennial. Doors open at 6 pm. Dance starts at 7 pm. – $10 per person Giveaways, Hoola Hoop Contest, Concessions include – Fried Bologna, Corn Dogs, Big Dill Pickles, Coney Dogs, Root Beer Floats and Sundaes !   October – 27 – Trick or Treat 5-6:30 pm Judging at the Firehouse at 7 pm.   * PLEASE NOTE TIME CHANGES !    Laura Putman Photography will be at Shanes Park from 4 -5 pm before Trick or Treating taking FREE photos of your children in costume.     Thanks for this public service!     Village Administrator’s Report – Jeff Long...
read more

Meeting Minutes: September 18, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, September 18, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Now, Pontsler, Heitkamp Fox – absent   Also attending: Tom Stankard of the Daily Standard, Robby Peel, Srgt Stetler, Chad Miller, Tom Beahrs   Motion Young. Second Gehle to accept the agenda as orders of the day. Now called for the question. Young = y, Gehle = y , Now = y , Pontsler = y, Heitkamp = y. Passed 5 yes.   Motion Heitkamp. Second Pontsler to accept the minutes from the September 4, 2018 council meeting as presented. Young called for the question. Heitkamp = y , Pontsler = y, Young = y, Gehle = y, Now = y. Passed 5 yes.   Visitors to Address Council:   Chad Miller addressed council with questions as to what is going on with the case in his neighborhood?   Several issues have been filed with the municipal court. It is being handled but will take some time within the court system.   Mayor’s Report and Correspondence:   Mayor noted receipt of the Mayors court pay in, bank reconciliation and bank statement.   Community Announcements and events:   Wednesdays each week – Community Meal at the Rockford United Methodist Church at 5:02 pm. – after Kids Club – no school/no meal.   September 22nd – 9th Annual Sock Hop and Cruise in @ The Rockford Belle – 4 – 8 pm   September 22nd – Rockford Fire Department / Open House – Chicken dinner – Reverse Raffle – 5 -7 pm – tickets on sale now!   September 29th – Mercer County Household Hazardous Waste Day and Steel drop off – Mercer County Fairgrounds – 9 – 1 pm     Village Administrator’s Report – Jeff Long   Nothing at this time – will answer any questions?   Committee Reports   Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted – $11,493.51  Second Young.   Heitkamp called for the question. Pontsler = y, Young = y, Heitkamp = y, Gehle = y. Now = y. Passed 5 yes.   Motion Pontsler to accepts Mayors Court pay in – $1064.30. Second Heitkamp. Now called for the question. Pontsler = y , Heitkamp = y, Now = y, Gehle =...
read more

Meeting Minutes: September 4, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, September 4, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Now, Pontsler, Heitkamp Fox – absent   Also attending: Tom Stankard of the Daily Standard, Robby Peel, Brett Peel, Srgt Stetler, Ken Mote, Wesley Roby, and Caitlin Springer.   Motion Gehle. Second Pontsler to accept the agenda as orders of the day. Young called for the question. Gehle = y, Pontsler = y, Young = y, Heitkamp = y. Passed 4 yes.   Motion Young. Second Heitkamp to accept the minutes from the August 21, 2018 council meeting as presented. Gehle called for the question. Young = y, Heitkamp = y, Gehle = y, Pontsler = y. Passed 4 yes.   Visitors to Address Council:   Ken Mote – approximately 3 weeks ago there was a sewer back up and basement flooded.   Wanting to know about reimbursement from the Village. Upon investigation the problem was with a cable company that was doing work in the Village several months ago. The Village doesn’t have liability, but has considered the request and will work with Ken to come to an agreement.   We would like to thank the City of Celina for their help in getting the problem fixed on a Sunday.   Robby Peel – questioned council that there was a meeting in Celina on Tuesday morning with Duncan Oil and the Board of Elections regarding information to be placed on the ballot.   Wondering what is going on?   The Village was not aware of meeting and we will have to find out.   Mayor’s Report and Correspondence:   Community Announcements and events:   September 8th – Fall Craft and Vendor Show – 10 am – 3 pm Community Building     September 9th – The Larry Seibert Memorial Concert featuring the Lima Area Concert Band – $7 donation – Parkway Auditorium – 3 pm Proceed to Parkway Band –   September 22nd – 9th Annual Sock Hop and Cruise in @ The Rockford Belle – 4 – 8 pm   September 22nd – Rockford Fire Department / Open House – Chicken dinner – Reverse Raffle – 5 -7 pm – tickets on sale now !   September 29th – Mercer County Household Hazardous Waste Day and Steel drop off – Mercer...
read more

Meeting Minutes: August 21, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, August 21, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Steve Gehle   Pledge of Allegiance   Those present: Gehle, Young, Now, Heitkamp Fox and Pontsler – absent   Also attending: Tom Stankard of the Daily Standard, Robby Peel, Chad Miller, Srgt Stetler.   Motion Now. Second Young to accept the agenda as orders of the day. Gehle called for the question. Now = y, Young = y, Gehle = y, Heitkamp = y. Passed 4 yes.   Motion Gehle. Second Heitkamp to accept the minutes from the August 7, 2018 council meeting as presented. Young called for the question. Gehle = y, Heitkamp = y, Young = y, Now = y. Passed 4 yes.     Visitors to Address Council:   Chad Miller expressed concerns regarding people living in a camper near his property and the conditions of another property owned by the same person on E. Pearl St.   When is the Village going to take action?   More discussion on the topic.   Paperwork has been served.     Mayor’s Report and Correspondence:   Community Announcements and events:   September 8th – Fall Craft and Vendor Show – 10 am – 3 pm Community Building   September 9th – The Larry Seibert Memorial Concert featuring the Lima Area Concert Band – $7 donation – Parkway Auditorium – 3 pm Proceed to Parkway Band –   September 22nd – 9th Annual Sock Hop and Cruise in @ The Rockford Belle – 4 – 8 pm   September 22nd – Rockford Fire Department / Open House – Chicken dinner – Reverse Raffle – 5 -7 pm – tickets on sale now !   September 29th – Mercer County Household Hazardous Waste Day and Steel drop off – Mercer County Fairgrounds – 9 – 1 pm   Village Administrator’s Report – Jeff Long – absent   Committee Reports   Finance Committee – Steve Gehle   Motion Young to pay bills as submitted – $165,162.67.  Second Now.   Heitkamp called for the question. Young = y, Now = y, Heitkamp = y, Gehle = y. Passed 4 yes.   Bills included 1st pay application for the WWTP project. $83,000 was grant monies rest loan money.   Motion Young. Second Gehle to accept Mayors Court pay in of $580.70. Heitkamp called for the question. Young = y,...
read more