Meeting Minutes: July 16 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, July 2, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox – absent     Also attending: Leslie Gartrell – of the Daily Standard, Robby Peel, Jeff Long, Chief May   Motion Gehle . Second Pontsler to accept the agenda as orders of the day. Heitkamp called for the question.   Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.   Motion Now.  Second Young to accept the minutes from the July 2, 2019 council meeting as presented.    Gehle called for the question. Now = y, Young = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence: by Council President Steve Gehle   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.     Community Announcements and events:   Tuesday – August 13th – Brush pick up   Sunday – September 8th- Lima Area Concert Band – Parkway HS – 3 pm   Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle           Village Administrator’s Report – Jeff Long     Mayor asked for Jeff to survey the village for weeds, junk, rubbish, etc. In conducting the survey there are 65 violations to our ordinance. 15 of those are the village responsibility and they will be addressed.   Jeff will be making contact with property owners via letters. We would like to get the properties cleaned up without having law enforcement involved. Reminder to residents that weeds should be no longer 8” tall. Several properties way over that limit. There are a couple of building / zoning violations to be taken care of also.   We are getting closer to celebrating our Bicentennial – 2020 – let’s clean up the town for our visitors next year and show pride in our community.   Park Board – will be purchasing another child play set – a revolution spinner. For children ages 2-12 – holds 10 at a time. Will be a nice addition.   We are continuing with the trailer park clean up – concrete has been going to Belna...
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Meeting Minutes: July 2 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Council President Steve Gehle on Tuesday, July 2, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Young – absent     Also attending: Tom Stankard – of the Daily Standard, Robby Peel, Jeff Long, Judy Koesters, Srgt. Stetler, Kevin Lutz and Steve Hessler   Motion Fox. Second Pontsler to accept the agenda as orders of the day.  Now     called for the question.   Fox = y, Pontsler = y, Now = y, Gehle = y , Heitkamp = y. Passed 5 yes.   Motion Now.   Second Heitkamp to accept the minutes from the June 18, 2019 council meeting as presented.    Fox called for the question. Now = y, Heitkamp = y, Fox = y, Gehle = y, Pontsler = y. Passed 5 yes.     Visitors to Address Council:   Kevin Lutz addressed council with concerns regarding a neighbor property.   Isn’t there something council can do?   The grass taller than back yard fence. Other neighbors in the area keep up property. Kevin stated the property owner mentioned an agreement with the village to keep up the mowing, but Jeff stated there was no arrangements made.   Councilman Gehle stated we are doing what we can.   Council thanked Kevin and will make note of his concerns.   Mayor’s Report and Correspondence: by Council President Steve Gehle   Resolution 38-19-R – A Resolution expressing gratitude to the Village of Rockford for providing assistance after the tornado, and declaring an emergency…..   from City of Celina.   Thank you City of Celina for your kind words.   Thank you to the emergency personnel from the Village that helped – Fire Department, EMS, and other emergency responders.   We appreciate you helping our neighbors in their time of need.       Community Announcements and events:   Thursday – July 4th – Independence Day – Village office closed.   Wednesday – Friday – July 10th – 12th –   Lisa attending Tax seminar     Village Administrator’s Report – Jeff Long   WWTP – generator has been installed and inspected. We are up and running. Will be completing the storage building later summer / early fall.   Committee Reports   Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted – $20,436.17    Second Heitkamp . Pontsler called for...
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Meeting Minutes: June 18,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, June 18, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Young- absent Also attending: Robby Peel, Jeff Long, Judy Koesters and Srgt. Stetler   Motion Now. Second Fox to accept the agenda as orders of the day. Heitkamp called for the question. Now = y, Fox = y, Heitkamp = y, Gehle = y , Pontsler = y, Passed 5 yes.   Motion Pontsler.  Second Gehle to accept the minutes from the June 4, 2019 council meeting as presented. Fox called for the question. Pontsler = y, Gehle = y, Fox = y, Now =y, Heitkamp = y. Passed 5 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:   Thank you for support of Community Days!   Lots of hard work! Park looked great although weather didn’t cooperate!   Received Mayors Court information.   Community Announcements and events:   Saturday – June 22nd – Fox Family Ride for Autism   Thursday – July 4th – Independence Day – Village office closed.     Village Administrator’s Report – Jeff Long   WWTP – flow meter installed this week. We will continue to work on the water meter replacement project. Should be completed next week.     Committee Reports   Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted – $ 252,183.92 Second Now.  Fox called for the question. Pontsler = y, Now = y, Fox = y, Gehle = y, Heitkamp = y. Passed 5 yes.   Motion Pontsler. Second Fox to accept the Mayors Court pay in of $551. Heitkamp called for the question. Pontsler = y, Fox = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Finance Meeting was held on 06/11/19 – 7 pm – Budget / wages discussed for 2020.   With regard to wages – It was discussed and approved that Aaron Temple and Blair Shaffer each have hourly rate increased by $1 per hour effective immediately.   Motion Fox, Second Pontsler. Heitkamp called for the question. Fox = y, Pontsler = y, Heitkamp = y, Gehle = y , Now = y. Passed 5 yes.   Public Budget hearing was held before council at 7:15 pm. Budget 2020 was...
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Chamber News: June 13, 2019

June 13, 2019   Welcome – – Marie, Lisa, Lucas and Amanda present   May minutes – posted on web site   Financial report – not many transaction this month.   Upcoming event updates Rockford Community Days – Face Painting and Photo Booth – ready to go. Marie will collect money at 9 pm. Fun Challenge Canceled – to bad we didn’t have more interest. Maybe at another time of year perhaps – a fall event. Mercer County Leadership Scholarship – August deadline to find someone interested. 3rd Quarter Chamber Event – Tentative dates August 8th or 22nd. Will finalize at July meeting. Will be another social media class. print directory / website will begin updating in August.     Will send email for a July 31st deadline for content. Banners – we will see how the Veterans banners go – may work on 1 nice banner for bicentennial. Current banner size is 18 x 36.   Upcoming – Ribbon Cuttings Stained Glass Paradise – will do ribbon cutting Mercer Metal – Share on page information on Facebook. Luginbill Construction- photo post and FB page share is recommended Laura Putman Photography – photo post and FB page share is recommended Curvy Closet – done Women in Business – photo post and FB page share is recommended SPC Photography – will share page information on Facebook Flour Power Sweets and Treats – will be at Festival of Arts – Community Days – need membership form Wellness 365 – will do ribbon cutting   Old Business Chamber Welcome Sign – South – in process – no time frame for completion – will contact Dan Roebuck Chamber Banquet –Citizen of the Year / Business of the Year – deadline July 31st. Bicentennial – Grand Ball planning – will be coordinating the banquet and grand ball deco so we can save money. Thinking we will be going with a Gatsby direction. Gold / Black/ Champagne colors. Marie has started a pintrest board.     Meeting ended at 8:36   2019 Events 2019 Membership Drive July – Begin designs for the Bicentennial Banners – need 2 sets? August begin updates to Chamber membership booklet /Visitors Guide to be ready for 2020 August – Mercer County Leadership August – 3rd Quarter chamber member event October – Chamber Banquet – (Citizen of the Year / Business of the Year) November / December – Membership Drive 2020 November –...
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Chamber News: May 9, 2019

President Marie Miller brought meeting to order at 8 am and welcomed everyone.   6 members present.   Reviewed April minutes   Financial report – Amanda sent report as unable to attend meeting. Not much activity for April.   Upcoming event updates Parkway Scholarship Presentation – May 15 – Parkway – 7 pm – Marie will make presentation to Lauren Stuckey We had good feedback from Sierra – she enjoyed the day listening to interviews and would be willing to attend on behalf of the Chamber next year. May 23rd – Chamber member event – Social Media for Businesses 6 – 8 pm   Upcoming – Ribbon Cuttings Stained Glass Paradise Mercer Metal – still trying to coordinate Luginbill Construction- photo post and FB page share is recommended Laura Putman Photography – photo post and FB page share is recommended Curvy Closet – done Women in Business – photo post and FB page share is recommended SPC Photography   Reaching out to several new businesses – Misty Riley, Amber Slusher, Wellness 365   Community Days Face Painting Sponsored by the Laurels of Shane Hill Location: Festival of Arts – in Community Building $1 fee – proceeds to Chamber Scholarship for Parkway students Photo Booth Sponsored by Laura Putman Photograph Laura to set up a vignette or booth for photos $1 fee – proceeds to Chamber Scholarship for Parkway students   2019 Fun Challenge – Leah gave update – letters went out 2 -3 weeks ago. Need to follow up with businesses for sponsored activities.   Leah will be on the Spectrum radio show for Nursing Home week and will talk about the Fun Challenge in the last few remaining minutes.   Old Business Chamber Welcome Sign – South – in process – no time frame for completion Bicentennial – Grand Ball planning – will take place July / August Membership / visitors guide – will be updating late summer / early fall. Contact other entities to begin gathering content. The web site will be updated late summer / early fall. Chamber to purchase 2 – different banners for the Bicentennial using logo and maybe Veterans information. Need to know how many banners will be needed –   checked will need 16 for current area of each banner. Nominations for Citizen of the Year / Business of the Year Mercer County Leadership program – Chamber members interested should contact Lisa to be added...
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Meeting Minutes: June 4,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, June 4, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Young- absent Also attending: Tom Stankard – Daily Standard   Motion Gehle. Second Pontsler to accept the agenda as orders. Heitkamp called for the question. Gehle = y, Pontsler = y, Heitkamp = y, Fox = y, Now = y, Passed 5 yes.   Motion Pontsler.  Second Fox to accept the minutes from the May 21, 2019 council meeting as presented. Gehle called for the question. Pontsler = y, Fox = y, Gehle = y, Now = y, Heitkamp = y. Passed 5 yes.   Visitors to Address Council:     Mayor’s Report and Correspondence:     Community Announcements and events:   Tuesday – June 11th – Brush pick up   Friday and Saturday – June 14/15 – Rockford Community Days   * See Rockford Community Days Facebook page for complete schedule of events!     Saturday – June 22nd – Fox Family Ride for Autism     Village Administrator’s Report – Jeff Long         Committee Reports   Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted – $ 16,254.48 Second Pontsler. Now called for the question. Fox = y, Pontsler = y, Now = y, Gehle = y, Heitkamp = y. Passed 5 yes.   Motion Fox to approve supplemental appropriations to date and additional purchase orders. Second Heitkamp. Pontsler called for the question. Fox = y, Heitkamp = y, Pontsler = y, Gehle = y, Now = y. Passed 5 yes.   Finance Meeting scheduled for 06/11/19 – 7 pm – Budget items for 2020   Public Budget hearing – 06/18/19 – 7:15 pm     Service Committee:   Greg Pontsler   New furniture at Shanes Park – looks nice. Includes a picnic table, a bench and a bar table with chairs. Cost – $3,000 paid by the Park Board.   Mayor reported – Jessica Yoder has inquired regarding painting up the bathrooms with sports theme.   She would be donating the paint and her time. Council agreed as long as approved by the Park Board.   Bathrooms and bathroom floors have recently been painted and LED lights installed.   Street between Race and Columbia will be fixed yet this...
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