Meeting Minutes: March 19 ,2019

            RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, March 19, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Steve Gehle   Pledge of Allegiance   Those present: Gehle, Pontsler, Now, Heitkamp Young and Fox absent Also attending: Tom Stankard – Daily Standard, Srgt. Stetler, Judy Koesters and Robby Peel.   Motion Gehle. Second Now to accept the agenda as orders. Pontsler called for the question.   Gehle = y, Now = y, Pontsler = y, Heitkamp = y. Passed 4 yes.   Motion Gehle.  Second Heitkamp to accept the minutes from the February 19, 2019 council meeting as presented. Now called for the question.  Gehle = y, Heitkamp = y, Now = y, Pontsler = y. Passed 4 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:   Mayors court paperwork noted and reviewed.   Community Announcements and events:   Saturday – March 23 – Make Bryan Great Again – Community Building Benefit for kidney transplant   Saturday – March 30 – Lions Club Quarter Auction – Community Building Doors open at 11 am – auction at noon   Tuesday – April 9th – Brush pick up   Saturday – April 13 – Pancake / Sausage breakfast – Rockford Fire Dept   Saturday – April 13 – Parkway Prom   Sunday – April 14 – Classic Country & Bluegrass Jam – 1:30 – ?? Note new location – Rockford Community Building Free Public Event   Saturday am – April 20 – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial (Will be 3rd Saturday of each month)   Saturday – April 20 – Easter Egg Hunt – Shanes Park – 1 pm   Sunday – April 28 – Heartbeats for Andrea – Community Building Benefit to help with medical expenses     Village Administrator’s Report – Jeff Long – absent     Committee Reports   Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted – $ 77,229.33 – of that total $63,427.91 to Shinn Brothers for WWTP project. Second Heitkamp. Gehle called for the question. Pontsler = y, Heitkamp = y, Gehle = y, Now = y, Passed 4 yes.   Motion Pontsler to accept Mayors Court pay in – $111. Second Gehle. Heitkamp called for the question. Pontsler = y, Gehle = y, Heitkamp = y, Now =...
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Chamber News: March 14, 2019

Welcome – 6 executive board members present   – Next meeting will be held on April 11 at 8 am for Board.   Opening Remarks February Meet and Greet – good feedback, good attendance.   The Community knows there is something happening with the Chamber Thank you to RCO for providing snacks!   January minutes – reviewed and approved minutes.   Financial report – Amanda gave report. Not much happening at this time. We will continue to work on memberships.     New Business Chief May – request funds from Crime Awareness Fund for Vests – Fund balance $6951 can use up to 10% – per Leota Braun Foundation guidelines for this account.   Committee approved the 10% withdraw. Amanda will start process talking with Jordan to see what he needs to proceed. We will do a press release for presentation.   Chamber benefits for newer businesses for this year.   Next year will be NEW – brand new moving forward. 1st year of Rockford Chamber membership is FREE Pre-ribbon cutting press release Ribbon cutting and photo/promotion Post-ribbon cutting press release – mention Chamber Benefits with releases $50 ad to help get the new business going (online or print) Laura Putman member to help keep track, and approach new members Anytime we are together representing Chamber need to wear blue chamber shirt   Upcoming – Ribbon Cuttings Stained Glass Paradise – extend stay home in Rockford Mercer Metal Luginbill Construction Laura Putman Photography Curvy Closet Women in Business   Community Days Face Painting – Festival of Arts – may be sponsored by The Laurels – Leah to check Charge $1 fee — proceeds to Parkway Scholarship Laura Putman – may sponsor a Photo Booth Charge $1 fee – proceeds to Parkway Scholarship   $10 fee for each event to sign up – Lisa will donate $20 2019 Fun Challenge – Marie, Leah and Andrew working on details. Letters will soon be going to local businesses for information and participation requests.   Updated Chamber membership to members.     Marketing needs – more discussion at next meeting. Social media promotion for fun challenge #MembershipMonday posts Determine direction for downtown banners   2nd Quarter chamber member event – May 3rd Quarter chamber member event – August 4th Quarter chamber member event – October 7th – Chamber Banquet Brand It Sponsorship of Banquet.   Old Business Determine an Executive Board representative for big areas of Chamber...
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Chamber News: January 24, 2019

January 24, 2019   The meeting began at 8 am with the Executive Board – Marie Miller, Tom Burtch, Lisa Kuhn, Amanda and Andrew Peel and Lucas Luginbill   Board members unable to attend –Leah Hays, Laura Putman   Opening words – 2019 Focus – new leadership and focus on area businesses   President duties will be shared between Marie Miller and Twyla Hayes. Vice President – Lucas Luginbill Secretary – Lisa Kuhn Treasurer – Amanda Peel. Lisa Kuhn to remain as a signer on the account with Peoples Bank.   Will need to remove the following signers – Mary Beougher, Bryan Sutton, and Terra Henkle.   Reviewed the Chamber finances and what projects we are committed to in the future.   Motion Tom and 2nd Amanda to approve the report.   New Business – determine roles and responsibilities for each position.   We will have quarterly meetings with members.   It’s going to take a while to build a new culture.     We need to concentrate on image, perception, and implement.   Marie – will work on a private Facebook page for all members in one place.   We (executive board) will communicate via the private Facebook page.   We will also be working on a Community Calendar. Lisa to get dates and events information by February 15th.   Need to post events and send invitation to share events with us on a quarterly basis.   We are planning a Chamber appreciation event / meet the new officers. February 27th – 5:30 – 7:30 – we will draft a press release and do an email invitation.   “Rockford Chamber loves our members “   Tom will check with Jessica to order nice shirts for the Chamber Officers to look professional and people will know who is with the team.           Reviewed 2019 Events & Tasks   * 2019 Membership Drive – Should be done by end of January * Update the Chamber membership phone list * Update the Chamber membership booklet /Visitors Guide to be ready for 2020   * February 27 – Chamber appreciation / Meet new leadership * April – Chamber Scholarship review applications * May – Present Chamber Scholarship Award * June – Community Days involvement – Work with RSP – Challenge Course * July – Begin designs for the Bicentennial Banners – need 2 sets * August – Mercer County Leadership * October – Chamber...
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Meeting Minutes: February 19 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Councilman Young on Tuesday, February 19, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle – late, Young, Fox, Pontsler, Now Also attending: Tom Stankard – Daily Standard, Srgt. Stetler, and Robby Peel.   Motion Pontsler. Second Fox to accept the agenda as orders. Now called for the question.   Pontsler = y, Fox =y, Now = y, Young = y. Passed 4 yes.   Motion Fox. Second Now to accept the minutes from the February 5, 2019 council meeting as presented. Pontsler called for the question.  Fox = y, Now = y, Pontsler = y, Young = y . Passed 4 yes.   Gehle joins meeting at 7:33   Visitors to Address Council:   Mayor’s Report and Correspondence:   Community Announcements and events:   Saturday – March 9 – Family Fun Night – Community Building   Saturday am – March 16th – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial (Will be 3rd Saturday of each month)   Saturday – March 16 – Parkway Carnival – Parkway High School   Saturday – March 16 – Great Duck Races – Community Building   Saturday – March 23 – Make Bryan Great Again – Community Building Benefit for kidney transplant – has received kidney – doing good.   Saturday – March 30 – Lions Club Quarter Auction – Community Building       Village Administrator’s Report – Jeff Long   Wastewater treatment plant a little behind schedule as the weather situations are not helping. There will be some odor issues before it’s done – hoping by the end of March.   Water meter situation is slow going. We will be ordering 250 meters and will need to get them installed within 60 days.   Will be waiting until March for this project as we need good weather to get this accomplished.   Alleys will be graded and stoned come spring.   Next meeting will have a $750 expense for an indigent burial as no one will claim the deceased. L     Committee Reports   Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted – $ 19,484.14. Second Now. Young called for the question. Fox = y, Now = y, Young = y, Pontsler = y, Gehle = y. Passed...
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Meeting Minutes: February 5 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, February 5, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – The Lord’s Prayer   Pledge of Allegiance   Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp Also attending: Tom Stankard – Daily Standard, Srgt. Stetler, Judy Koesters and Robby Peel.   Motion Gehle. Second Pontsler to accept the agenda as orders. Fox called for the question.   Gehle = y, Pontsler = y , Fox = y, Young = y, Now = y, Heitkamp = y. Passed 6 yes.   Motion Fox. Second Now to accept the minutes from the Janaury 15, 2019 council meeting as presented. Gehle called for the question.  Fox = y, Now = y, Gehle = y, Young = y, Pontsler = y, Heitkamp = y. Passed 6 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:   Community Announcements and events:   Saturday am – February 16th – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial (Will be 3rd Saturday of each month)   Saturday – March 9 – Family Fun Night – Community Building   Saturday – March 16 – Parkway Carnival – Parkway High School   Saturday – March 16 – Duck Races – Community Building   Saturday – March 23 – Benefit for Bryan Schoenleben – Community Building   Saturday – March 30 – Lions Club Quarter Auction – Community Building         Village Administrator’s Report – Jeff Long – absent   Committee Reports   Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted – $ 305,472.08.   Second Young. Heitkamp called for the question. Fox = y, Young = y, Heitkamp = y, Gehle = y, Pontsler = y, Now = Yes.   Motion Now to approve the monthly financial reports – * note additional report. Second Pontsler. Young called for the question. Now = y, Pontsler = y, Young = y , Gehle = y, Fox = y, Heitkamp = y. Passed 6 yes.   Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.   Motion Young to approve supplemental appropriations to date. Second Gehle. Heitkamp called for the question. Young = y, Gehle = y, Heitkamp = y, Fox =y, Pontsler...
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Meeting Minutes: January 15,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, January 15, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – The Lord’s Prayer   Pledge of Allegiance   Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp     Also attending: Tom Stankard – Daily Standard, Srgt. Stetler, Chief May, Robby Peel, Brett Peel, Charles Howe, Brenda Howe.   Motion Gehle. Second Young to accept the agenda as orders. Fox called for the question. Gehle = y, Young = y, Fox = y, Pontsler = y, Now = y, Heitkamp = y. Passed 6 yes.   Motion Now. Second Fox to accept the minutes from the December 18, 2018 council meeting as presented. Gehle called for the question.  Now = y, Fox = y, Gehle = y, Young = y , Pontsler = y. Heitkamp = yes. Passed 6 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.   Best decorated house in Rockford contest was judged on December 23rd. Congratulations to Chris Heitkamp and family.   Council Assignments will remain the same for 2019.   Pontsler nominated Steve Gehle as the 2019 Council President. Second Fox. Now called for the question.   Pontsler = y, Fox = y, Now = y, Gehle = n, Young = y, Heitkamp = y. Passed 5 yes.   Councilman Gehle will remain as the council representative to the Radio station. We will approve the Radio Station Board of Directors at the next meeting.       Community Announcements and events:   Saturday am – January 19th – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial (Will be 3rd Saturday of each month)   Monday – January 21st – – Martin Luther King Jr. Day – Village office closed     Village Administrator’s Report – Jeff Long – absent   Committee Reports   Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted – 62,295.05. Second Young.  Fox called for the question. Pontsler = y, Young = y, Fox = y, Gehle = y, Now = y, Heitkamp = y. Passed 6 yes.   Motion Fox to approve the monthly financial reports – * note additional report. Second Pontsler.   Young called for the question. Fox = y, Pontsler...
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