Meeting Minutes: November 20, 2018

                        RECORD OF PROCEEDINGS:

 

Council called to order by Council President Steve Gehle on

Tuesday, November 20, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Now, Pontsler

Fox and Heitkamp- absent

 

Also attending: Tom Stankard – Daily Standard, Jeff Long, Robby Peel,

Francis and Sandy Schaffner, Srgt. Stetler.

 

Motion Pontsler. Second Gehle to accept the agenda as orders of the day. Now called for the question. Pontsler = y, Gehle = y, Now = y, Young = y. Passed 4 yes.

 

Motion Young. Second Now to accept the minutes from the

November 6, 2018 council meeting as presented. Pontsler called for the question.

Young = y, Now = y, Pontsler = y, Gehle = y. Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor to noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

THANKS to the Rockford voters for passing the Village of Rockford renewal of the General expense levy. (251 yes / 103 no). Jeff would like to extent an invitation to those that voted ‘no’ to call or stop by the Village office to discuss reasons for voting as such.   We would appreciate your input in making improvements.

 

THANKS for your Service.

Retirement Party Planned for Mike Schaffner,

  1. S. Naval Chief Petty Officer

If you Know Mike, Come and Celebrate with him and his family!

“Chief Petty Officer Mike Schaffner, son of Francis (Moose) & Sandy Schaffner, Parkway class of 93, will retire from US Navy on

November 30th. He cordially invites those who know him to an informal celebration of 24 years of service. Please join us on November 24th, 1~3 pm at Rockford community building. Mike requests no gifts, just come for a fun time. Refreshments provided. ”

 

  • Mayor to signed a certificate of thanks from the Village of Rockford

that was presented to Francis and Sandy Schaffner on behalf of Mike.

 

Community Announcements and events:

 

November 24th –         Small Business Saturday

 

November 25th – Christmas at Shanes Park – 6 – 8 pm

 

December 25th – Together at Christmas – Free Meal – Community Building

 

 

Village Administrator’s Report – Jeff Long

 

WWTP project going good and on schedule for now.

 

Leaves continue to fall. Would like to be done with leaf pick up the 2nd week of December.

 

Stop sign at alley and Market St. near the carry out. Need to install but have to order more signs. We have replaced roughly 26 signs. other locations for replacement will be 33 and Holly Lane and replace bent sign on Second St.

 

 

Committee Reports

 

Finance Committee – Steve Gehle

 

Motion Young to pay bills as submitted – $10,116.37.  Second Pontsler. Now called for the question. Young = y, Pontsler = y, Now = y, Gehle = y. Passed 4 yes.

 

Motion Pontsler to accept the Mayors Court pay in $1035.00. Second Young. Gehle called for the question. Pontsler = y, Young = y, Gehle = y, Now = y. Passed 4 yes.

 

Tree committee has purchased 17 trees to be planted at the park.   A very nice variety.

 

A finance meeting was held on November 13th.   Discussed the police salaries for the end of the year. Final budget for 2019.

 

 

 

 

ORDINANCE 01-18

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2019.

 

1st reading – 10/16/18

2nd reading – 11/06/18

3rd reading – 11/20/18

 

Motion Now to approve Ordinance 01-18. Second Young. Gehle called for the question. Now = y, Young = y, Gehle = y, Pontsler = y. Passed 4 yes.

 

Motion Young to approve a Supplemental appropriation for police salaries in the amount of $3,000. Second Now. Pontsler called for the question. Young = y, Now = y, Gehle = y, Pontsler = y. Passed 4 yes.

 

Motion Young to approve the purchase of Chamber gift certificates for Full time ($50) and Part time ($30) employees of the Village as a token of appreciation.

Second Pontsler. Now called for the question. Young = y, Pontsler = y, Now = y. Gehle = y. Passed 4 yes.

 

Getting ready for next audit. Mayor and Council may be getting emails. Please reply to them asap.

 

 

Service Committee:   Greg Pontsler

 

Would like to meet with Jeff to see what projects still need done at the park. Gutter guards have been installed on the pavilions. Also want to begin list of projects for next year. Need to get slide replaced – top priority.

 

 

Safety Committee:     Chris Heitkamp – absent

 

Jeff reported that we had table top safety meeting here last week regarding tornado awareness and some step that can be done to prepare. Hopefully, we never have such an event.   12 people from various communities involved. This will also count as continuing education hours. Showed interest in having meetings in Rockford again. Need to attend 2 of these each year and document the training.

 

Economic Development Committee: Shane Young

 

Asked Jeff to check on storm drain at the old Angel House – seems slats have been broken.

 

Remember to shop local this Small Business Saturday !

 

Public Utilities Committee:  Wilbur Fox absent – report by Shane

 

Review of Rules and Regulations for the Water and Sanitary Sewer systems and billing procedures for the Village of Rockford, Mercer County, Ohio.

To be implemented with the following ordinances.

 

ORDINANCE 02-18

AN ORDINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WATERWORKS SYSTEM, ENACTING NEW RATES PERTAINING TO THE CHARGES AND RULES FOR WATER AND WATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/06/18

2nd reading – 11/20/18

 

 

ORDINANCE 03-18

AN ODINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WASTEWATER TREATMENT SYSTEM, ENACTING NEW RATE PERTAINING TO THE CHARGES AND RULES FOR WASTEWATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/06/18

2nd reading – 11/20/18

 

Public is asked to review the information on the web site at:

 

www.rockfordohio.org     – click on NEWS under Welcome to Rockford for

 

2019 Water Rates and 2019 Sewer Rates

NEW Rules and Regulations for water and sanitary sewer systems

 

 

 

 

 

 

 

 

Rules Committee:   Brad Now

 

We look to our volunteers a lot for help in the Community. At this time, Council would like to extend our appreciation to the following people for helping with the Christmas at the Park event that will be held from 6 – 8 pm this Sunday.   Thank you to leader Monty Gibbons and his helpers Stephanie and Justin Miller, Tammy Cheek, Amber Hall, Brent Ireland, and Joyce Emans.

 

Next would like to compile a list of information regarding

 

  1. Police at the school – hard number of time spent there.

 

  1. Police at the school – during after school activities

 

  1. Brad would like to do a job shadow one day next week to see what the schedule is like at the school.

 

  1. Other schools with security or resource officers. What they are doing and how are they paid ?

 

  1. Would like a report from Paul – information on comp time and part time that was worked. (email update?)

 

Would like to collect the facts and then work on some solutions.

 

It was noted that daily logs for the police department are kept with payroll records.

 

Would like logs for other departments as well. How much time spent at the park, water plant, etc.

 

Mayor Joseph thanked Brad for taking charge of this. Agrees we need to get information to begin working on the solutions.

 

Old Business:

 

New Business:

 

Thank you to the Photo Star for publishing press release regarding the Rockford American Legion and the Rockford Bicentennial committee coming together to raise funds for the Veteran’s Memorial at Hedges Park. We ask the community to read the article and consider making a donation.

 

 

Meeting adjourned at 8:07 pm