Meeting Minutes: October 16, 2018

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, October 16, 2018, at 7:30 pm at the Rockford Village Hall.


Invocation – The Lord’s Prayer


Pledge of Allegiance


Those present: Gehle, Young, Now, Pontsler, Heitkamp

Fox – absent


Also attending: Tom Stankard of the Daily Standard, Robby Peel, Brett Peel,

Srgt. Stetler.


Motion Young. Second Now to accept the agenda as orders of the day. Heitkamp called for the question. Young = y, Now = y, Heitkamp = y, Gehle = y, Pontsler = y. Passed 5 yes.


Motion Pontsler. Second Heitkamp to accept the minutes from the

October 2, 2018 council meeting as presented. Gehle called for the question.

Pontsler = y, Heitkamp = , Gehle = y, Young = y, Now = y. Passed 5 yes..


Visitors to Address Council:


Mayor’s Report and Correspondence:


Noted and reviewed Mayors Court pay in, bank reconciliation and bank statement.


Thank you to Kids Kastle for the thank you letters we received. They appreciated coming to Shanes Park and enjoyed the splash pad.


Community Announcements and events:


Wednesdays each week – Community Meal at the Rockford United Methodist Church at 5:02 pm. – after Kids Club – no school/no meal.


October 17th – Community Days Meeting – 7 pm – Village Hall


October 20th – The Bulldogs – Community Dance – a fundraiser for the Bicentennial. Doors open at 6 pm. Dance starts at 7 pm. – $10 per person

Giveaways, Hoola Hoop Contest, Concessions include – Fried Bologna, Corn Dogs, Big Dill Pickles, Coney Dogs, Root Beer Floats and Sundaes !



October – 27 – Trick or Treat 5-6:30 pm

Judging at the Firehouse at 7 pm.   * PLEASE NOTE TIME CHANGES ! 


  • Laura Putman Photography will be at Shanes Park from 4 -5 pm before Trick or Treating taking FREE photos of your children in costume.     Thanks for this public service!


October 28th – Leota Bruan – Annual Harvest Celebration – noon


November 3rd – Lions Club Fish Fry – Tickets on sale now !


November 10th – Night at the Races – Community Building


Village Administrator’s Report – Jeff Long – absent


Committee Reports


Finance Committee – Steve Gehle


Motion Pontsler to pay bills as submitted – $ 6,714.24. Second Now. Heitkamp called for the question. Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Young = y. Passed 5 yes.


Motion Young. to accept the Mayors Court pay in – $904.00. Second Pontsler. Heitkamp called for the question. Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.


Finance meeting was held on October 9th. Items discussed were 2019 budget, Police protection and possible levy on the ballot in May, full-time village wage increase of 3%.   Will have another meeting on October 30th to review levy information and water / sewer rate structure.   Will need to update job description for replacement maintenance person in the spring.



Motion Young to Approve the 2019 Pay Schedule. Second Heitkamp. Now called for the question. Young = y, Heitkamp = y, Now = y, Gehle = y, Pontsler = y. Passed 5 yes.





1st reading – 10/16/18


Read letter of intent to retire from Tom Beahrs.


Motion Heitkamp to approve the retirement of Tom Beahrs on January 4th, 2019. Second Pontsler. Now called for the question. Heitkamp = y, Pontsler = y, Now = y, Gehle = y, Young = y. Passed 5 yes.


Rockford Village tax levy will be on the November ballot – no new taxes



Service Committee:   Greg Pontsler


Some questions regarding the Rec board came up. Greg will contact to get some information. (flag football)


Safety Committee:     Chris Heitkamp


Economic Development Committee: Shane Young


There is a Community Dance October 20th featuring live music by The Bulldogs. THIS Weekend at the Community Building at Shanes park.


Fremont build coming along – exciting to see the improvements.


Public Utilities Committee:  Wilbur Fox – absent



Rules Committee:      Brad Now


Motion Gehle to approve Road Closure – October 27th – 7 am – noon

Rock Solid Performance – Charity event. Main to West Pearl St. to Franklin St.

Second Pontsler. Heitkamp called for the question. Gehle = y, Pontsler = y, Heiktamp = y, Young = y, Now = y. Passed 5 yes.



Old Business


New Business





___________________________                  _____________________________

Mayor                                                              Fiscal Officer


Meeting adjourned 7:48 pm