Meeting Minutes: May 10, 2018

May 10, 2018   The meeting began at 8 am with 5 members present.   Lisa gave the financial report.   We are wanting to have an event at Community Days to replenish our Scholarship fund for next year. Marie Miller of Brand It Marketing has volunteered to do face painting. We will be asking businesses to sponsor our event and scholarship with a donation to the event in the amount of $25. Each sponsor will be listed on the banner to advertise the face painting event.   The face painting will cost $5. The hours will be Friday from 6 – 9 pm and Saturday from 1 – 3 pm — June 15 and 16.   Marie and Lisa will get a letter emailed to the businesses for event sponsorship.   Lisa to contact Amy to get the information on the list of events.   Twyla Hayes of Brand It Marketing has volunteered to plan / organize and facilitate the Chamber Banquet this year.   We will begin by getting a date set.   Nancy gave an update on the Leadership program. Going good !   Mary will present the Chamber Scholarship on May 16th.   Mary has convertible lined up for Barb Pedroza for Community Days parade.   Discussed doing a ribbon cutting on Saturday at the new Rock Solid Performance business..   Will check to see if that is ok with them – may do The Fix at the same time ?   Tentative 1 pm on Saturday.     The next meeting — June 14th – 8 am.       Meeting adjourned – 8:30 am.  ...
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Meeting Minutes: April 12, 2018

April 12, 2018   The meeting began at 8 am with 6 members present.   Welcome to new member – Luke Stephenson – new business owner of The Fix – Functional Massage Therapy located at 142 N Main St.   Financial report – General fund balance $4646. We have no fundraisers scheduled so the only income for this year is the membership fees.   Donated $25 to the Community Days Car Show and donated $75 towards the Community Days event. Need some fundraiser ideas that doesn’t take a lot of manpower because we don’t have the volunteers needed to do something big.   New Business The Fix – we will be scheduling a ribbon cutting along with his grand opening. 1 year free membership to the Chamber and a $50 ad in the photo star. Congratulations on your new business !   The next Chamber meeting will be held on May 10th.   We have heard of another new business coming to Rockford so we will try to contact the owner to see if they are interest in coming to the May meeting to let us know what they are doing.   Discussion on what to do with Chamber scholarship.  We will continue it this year for $500 instead of $600. We can’t attend the interviews but will have Parkway set aside several applications we can review on May 20th at 8:30 am.   Discussion on funding the scholarship.   Maybe provide a game or signage at Community Days.   Several ideas to consider.   Bring back more details to the May meeting for decision.   Mary to get a convertible for Barb Pedroza – 2017 Citizen of the Year for Community Days parade.   Need nominations for 2018 Citizen of the Year and 2018 Business of the Year. Discussed some ideas for the Chamber banquet.   May be making some major changes.   Will discuss at next meeting.   Meeting adjourned – 9 am.  ...
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Meeting Minutes: October 12, 2017

Meeting began at 8:00 am on October 12, 2017 with 5 members.   Financial report – Balance $4274.17.   “Soup”er Concert in the Park – October 8th – Thank you to all who volunteered and participated.       Thank you to Blind Date Band and the Parkway Music department for National Anthem and selections from High School Musical. Not a very good turn out and didn’t cover expenses.   We have tried several different ideas and themes but community is not supporting the event.   We will no longer be having the event.   Chamber Banquet – October 23rd   Meal –   Rockford Carry Out Decorations – will come up with something Set up – Monday – October 23rd at 3 pm. – Need volunteers to help. Program schedule – MC – Jonathan Williams Blessing – Jeff Long   Bicentennial update by Barb Pedroza – Barn Quilts – 5 minutes   New Business will be the “entertainment” – Amy Lyons and Bob Ransbottom will talk about their businesses and how they got started.   Share their story.   Robin to do programs – will be getting her updated information   There will not be a Christmas at the Park this year. No Volunteer leadership.   Purpose of Chamber – support business community. We are not getting any support or additional volunteers to continue in the same manner year after year.  Chamber will continue to support the directory, the Welcome signs and the web site.   Our only income will be the yearly membership fees and we will need to be careful how we use funds.   May have a quarterly meetings in 2018?   8 programs will no longer be sponsored by the Chamber.  We will have to decide on the yearly scholarship… may continue but with a lesser amount.  The Chamber will remain a member of the NOACC so that businesses can still get the Anthem discount.   We will update the 2018 Membership form. – We will mail in November and the due date will be January 15th, 2018. After that the membership will cost $60.00.   The next Chamber meeting will be held on November 9th at 8 am at the Colonial Nursing Center with a FREE breakfast for members. Please RSVP to Mary at mbeougher@hillstonehc.com by November 6th.  ...
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Meeting Minutes: September 14, 2017

  Meeting began at 8:06 am on September 14th, 2017 with 5 members and 1 guest attending.   The financial report was given. Chamber balance is $4758.85.   An up coming expense will be the replacement discs on the 33 West Welcome Sign of $540 and postage for upcoming Chamber Banquet invitations.   The Business membership directory and visitors guide has been done. Thank you to Brand It Marketing for putting it together, Reynolds for printing, and Colonial Nursing Center – Activities department for stapling it together.     Thoughts on the next directory will be done in 2019 to highlight our Bicentennial year in 2020.   Event: “Soup”er Concert in the Park – October 8th   Triad and Parkway selections from “High School Musical” – flyers available Thank to you Robin Link for designing our flyer again this year !   New Horizons Community Church – hamburger / hot dog stand with chips and drinks available to purchase   Chamber Soups: Mike Bruns – Chili Ham and Bean – Potato – Community Health Professionals Veggie Soup – Colonial Nursing Chicken Noodle –   Spoons and Crackers to be donated by Subway   Need tables, extension cords, soup bowls – what else.   Dessert Cookies – donated by ??   Norm to contact Ralph Ritz who mentioned that he would help serving soup.   Tammy Cheek and Colonial Nursing mentioned they would help volunteer for setting up. Beginning at 10 am.     Event: Chamber Banquet – October 23rd   Meal – ? Decorations – ? – Need Volunteers to help set up on Sunday October 22nd. Invitations have been sent – RSVP early bird date – October 13th   Program schedule:   MC – ? Blessing – ? Entertainment selections from Parkway’s – “High School Musical” To begin at 6 pm –with meal beginning at 6:30 pm   New this year – Instead of a Speaker we will be introducing new businesses and doing ribbon cuttings if not already done. We will allow the new Chamber Businesses a couple of minutes to tell about their business… how they got started and some details.   Business can hand out brochures and/or other business information.   Jamie will still be involved with the Chamber, but may not be able to come to meetings. She will be starting a new job in 2 weeks.   Jamie still on board with Murder/Mystery Dinner Theatre – February...
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Meeting Minutes: August 10 , 2017

August 10, 2017   Mary Beougher opened the meeting at 8 am with 7 members present.   The Business Directory is done and sent to be printed. We will be getting 3,000 which will need stapled.   We will be having a staple party !   They should be done in time to hand out at our October events.   Need to pay the Brand It Marketing bill and we will have another bill for the new discs on the West Welcome Sign.   The sign at 118 North has been completed. Thank you to Village employees for helping us with the project.   We will be redoing the West Welcome Sign as it was leaning. We will be setting up like the 118 North sign with the concrete base.   We will look at some options to get the Bicentennial information on the Welcome Signs.   October 8th the Chamber will be sponsoring – “Soup”er concert in the park. We have Triad and the Parkway musical department for music. We have New Horizons Community Church youth group for the hamburger/hot dog stand.   We have Community Health Professionals – making Cheesy Potato Soup, Colonial – Vegetable soup, Need to check with Jamie about Subway, someone may be donating the Ham and Bean soups and we are asking someone else about Chili. After meeting Sandy Schaffner suggested Chicken Noodle soup and mentioned that the cheesy potato is a favorite ! We will have cookies for dessert.   Mary will contact Wendy’s for donation of bowls, cups, spoons.   We will ask volunteers to show up at 10 am to help get set up.   Mary will contact Robin about a flyer. We need to get the information to the Rockford Rec group so they can help pass along the invitation.   Chamber banquet – suggested we check dates with Leota Bruan and see if possible to combine events ?   Would be nice to see 2 organizations working together.   Meeting adjourned 9...
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Meeting Minutes: July 13 , 2017

July 13, 2017   Mary Beougher opened the meeting at 8 am with 5 members present.     Members reviewed the Chamber business directory / visitors guide. Several items need to be changed. But looks good and almost ready to print ! Thank you to Brand It Marketing for putting it all together !   Colonial Nursing Center has invited us to have a meeting at their facilities. At this time, we don’t have enough members involved, but will consider in the fall.   Christmas at the Park – Joyce has retired from the leadership role. Anyone interested in heading up the project ?   We will ask the community. Jamie has some ideas of several people that might be interested.   We need to keep it simple !   Nancy Leighner interested in the Mercer County Leadership program.   Lisa to contact the Celina Chamber for information.   “Soup” er Concert in the Park – October 8th – Norm will be checking with Methodist ladies about desserts.   After meeting contact with Kim – Community Health Professionals – willing to help with a roaster of soup.   The meeting to be held on August 10th – will be discussions / planning of upcoming events…. “Soup” er Concert in the Park and the Chamber Banquet – both events scheduled in October. Volunteers are needed.           Meeting adjourned 9 am.  ...
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