Meeting Minutes: February 2, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, February 6, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young,, Pontsler, Now, Heitkamp Fox – absent   Also attending: Chief May, Tom Stankard of the Daily Standard, and Srgt Stetler.   Motion Pontsler. Second Gehle to accept the agenda as orders of the day. Now called for the question. Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y. Passed 5 yes.   Motion Gehle. Second Young to accept the minutes from the January 16, 2018 council meeting as presented. Heitkamp called for the question. Gehle = y, Young = y, Heitkamp = y, Pontsler = y, Now = y. Passed 5 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:     Community Announcements and events:     Bicentennial Committee Meetings – 1st Monday each month at 7 pm   Bicentennial Committee Fundraiser Auction in April – ** donations being accepted now.   Park Board Meeting – rescheduled to February 15th   Presidents Day – February 19th – Village offices will be closed.   Family Fun Night – March 3rd – Community Building   Parkway Carnival – March 17th – Parkway High School   Duck Races – March 17 – Community Building   Rockford Community Days ~~ Art and Music Festival – June 15 & 16     Village Administrator’s Report – Jeff Long   2018 Goals – Plan of Action   Infrastructure Goals – Chemical rehabilitation and analysis of South well – approx. cost $12,000 Inspection of 250,000 gallon and the 100,000 gallon water towers – cost apprx $5,000 Wastewater Treatment Plant – Rehab project will enable 400% industry growth and 25-40% residential.   Hoping we can do without raising rates. Eliminate 1/1 in our wastewater collection system. This should keep us good for the next 30 years. Blair and Bubba will be gaining more responsibility with WWTP and WTP – will be retiring in 1 – 2 years.   Shanes Park – Remove and replace existing electric meter service currently to old Shane Hall building. Demo the Old Shane Hall building Use Time Warner building for storage. Clean up trailer park of old buildings and trailers. Turn into green space for park as we plan for future use. Install...
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Meeting Minutes: January 16, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, January 16, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp     Also attending: Chief May, Tom Stankard of the Daily Standard, and Srgt Stetler.   Motion Pontsler. Second Fox to accept the agenda as orders of the day. Gehle called for the question. Pontsler = y, Fox = y, Gehle = y , Young = y, Now = y, Heitkamp = y. Passed 6 yes.   Motion Gehle. Second Young to accept the minutes from the January 2, 2018 council meeting as presented. Now called for the question. Gehle = y, Young = y, Now = y, Fox = y, Pontsler = y, Heitkamp = y. Passed 6 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:   Noted receipt and review of Mayors Court pay in, bank reconciliation and the bank statement.   Community Announcements and events:   RADC Committee Meeting – January 22 – 7 pm – Library basement.   Village Administrator’s Report – Jeff Long   Committee Reports   Finance Committee – Steve Gehle   Ohio checkbook – Council ok to go live.   Motion Pontsler to approve the monthly financial reports – Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report and Bank reconciliation. Second Heitkamp. Gehle called for the question. Pontsler = y, Heitkamp = y, Gehle = y, Young = y, Fox = y, Now = y. Passed 6 yes.   Motion Fox to approve monthly transfers. Second Young. Gehle called for the question. Fox = y, Young = y, Gehle = y, Pontsler = y, Now = y, Heitkamp = y. Passed 6 yes.   Motion Now to approve supplemental appropriations to date. Second Pontsler. Fox called for the question. Now = y, Pontsler = y, Fox = y, Gehle =y, Young = y. Heitkamp = y. Passed 6 yes.     Motion Fox to approve the 2018 purchase orders and 1st quarter blanket certificates. Second Heitkamp. Young called for the question. Fox = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y, Now = y. Passed 6 yes.     Motion Fox to accept the Mayors Court pay in of $714.00. Second Pontsler. Gehle called...
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Meeting Minutes: January 2, 2018

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, January 2, 2018, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   MAYOR JOSEPH GAVE OATH OF OFFICE TO NEW COUNCIL MEMBERS:   STEVE GEHLE, SHANE YOUNG, BRAD NOW, CHRIS HEITKAMP   Thank you for being willing to serve the community.   Those present: Gehle, Young, Now, Heitkamp Fox and Pontsler – absent   Also attending: Chief May, Tom Stankard of the Daily Standard, and Judy Koesters.   Motion Gehle. Second Heitkamp to accept the agenda as orders of the day. Now called for the question. Gehle = y, Heitkamp = y, Now = y, Young = y. Passed 4 yes.   Motion Gehle. Second Now to accept the minutes from the December 19, 2017 council meeting as presented. Heitkamp called for the question. Gehle = y, Now = y, Heitkamp = y, Heitkamp = y. Passed 4 yes.   Open nominations for Council President. Heitkamp nominated Gehle with Now making a second motion. No other nominations were presented.   Motion Young, Second Gehle. Heitkamp called for the question. Young = y, Gehle = ab, Heitkamp = y, Now = y. Passed 3 yes.   Congratulations Steve – 2018 Council President.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Thank you letter from Mark Wulfhorst.   2018 Council committees will remain the same with Shane Young replacing Rob Rutledge.     Community Announcements and events:   Village Administrator’s Report – Jeff Long   It’s very cold outside ! Plowing snow question – normally we plow when we get more than 2” of snow with no winds.   Committee Reports   Finance Committee – Steve Gehle   Rockford information on the Ohio checkbook has been updated. Will be getting council log on and password information to review before going live.     Service Committee:   Greg Pontsler – absent   Safety Committee:     Chris Heitkamp – nothing at this time.   Economic Development Committee: Shane Young – nothing at this time     Public Utilities Committee:  Wilbur Fox –absent   RESOLUTION 01-18 A RESOLUTION CREATING AND ACCEPTING THE VILLAGE OF ROCKFORD NATURAL GAS AGGREGATION PROGRAM PLAN OF OPERATION AND GOVERNANCE.   MOTION: Gehle. Second Heitkamp. Now called for the question. Gehle = y, Heitkamp = y, Now = y, Young = y. Passed 4 yes....
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Meeting Minutes: December 19, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, December 19, 2017, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Rutledge, Fox, Pontsler, Now, Heitkamp     Also attending: Srgt Stetler, Shane Young and Tom Stankard of the Daily Standard, and Kevin Browning   Motion Fox. Second Pontsler to accept the agenda as orders of the day. Gehle called for the question. Rutledge called for the question. Fox = y, Pontsler =y, Gehle = y, Rutledge = y, Now = y, Heitkamp = y. Passed 6 yes.   Motion Rutledge. Second Heitkamp to accept the minutes from the December 5, 2017 council meeting as presented. Fox called for the question. Rutledge = y, Heitkamp = y, Fox = y, Gehle = y, Pontsler = y, Now = y. Passed 6 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Mayor noted receipt and review of Mayors Court pay in. bank reconciliation, and bank statement.   Mayor would like to see some goals and projects and plans for 2018 at the January meeting – Village, Police and Radio station.   Community Announcements and events:   December 23 –   RADC to hand out Candy Canes at 4-way stop   December 25 – Together at Christmas – FREE MEAL Rockford Community Building.             Village Administrator’s Report – Jeff Long   Jeff introduced Resolutions for aggregation program for gas and electric. Council would like to review the information to be voted on at the January meeting.     Committee Reports   Finance Committee – Steve Gehle   Motion Rutledge to pay bills as submitted in the amount of $15,744.54.  Second Now. Pontsler called for the question. Rutledge = y, Now = y, Pontsler = y, Gehle = y, Fox = n, Heitkamp = y. Passed 5 yes.   Motion Fox. Second Pontsler to accept the Mayors Court pay in of $1,581 Rutledge called for the question. Fox = y, Pontsler = y, Rutledge = y , Gehle = y, Now = y, Heitkamp = y. Passed 6 yes.   Service Committee:   Greg Pontsler   Buildings at the park continue to be in demand for rentals. It’s a good thing.   Safety Committee:     Chris Heitkamp   Economic Development Committee: Rob Rutledge   RESOLUTION 16-17 A RESOLUTION ACCEPTING...
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Meeting Minutes: December 5, 2017

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, December 5, 2017, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Rutledge, Fox, Pontsler, Now Gehle and Heitkamp absent   Also attending: Srgt Stetler, Shane Young and Tom Stankard of the Daily Standard.   Motion Rutledge. Second Pontsler to accept the agenda as orders of the day. Fox called for the question. Rutledge = y, Pontsler = y, Fox = y, Now = y. Passed 4 yes.   Motion Rutledge. Second Pontsler to accept the minutes from the November 7, 2017 council meeting as presented. Now called for the question. Rutledge = y, Pontsler = y, Now = y, Fox = N. Passed 3 yes.   Visitors to Address Council:   Mayor’s Report and Correspondence:   Christmas greetings from Congressman Latta.   Community Announcements and events:   December 23 –   RADC to hand out Candy Canes at 4-way stop   December 25 – Together at Christmas – FREE MEAL Rockford Community Building.       Village Administrator’s Report – Jeff Long   Attended a meeting with OML representatives regarding community energy purchasing. We believe with this aggregation for electric may benefit our residents with some savings.       RESOLUTION 15-17 A RESOLUTION ENTERING INTO A PARTICIPATION AGREEMENT REGARDING ENERGY PURCHASING PROGRAMS OF THE OHIO MUNICIPAL LEAGUE AND ASSIGNING A SIGNATORY OFFICIAL.   Motion: Fox. Second Now. Rutledge called for the question. Fox = y, Now = y, Rutledge = y. Passed 4 yes.   Subdivision – pavement and property lines are done. The next step will be us doing some trenching so that DP & L can come in to place electric lines. Once DP & L is finished Dominion will come in to bore gas lines. We will install water meters as each property is sold.   We have had some issues with water meters. We are in the process of switching out meters. These are still under warranty.   Wastewater treatment plant – we have been awarded a grant in the amount of $480,000.   Columbia Street – turned out good.   Main Street repaired area – had paving company patch the area better. Should not be a bump in the road any longer.   Leaf pick up will continue through December 20th. After that date, leaves will need...
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Meeting Minutes: November 21, 2017

  COUNCIL MEETING FOR  NOVEMBER 21, 2017 – CANCELED  ~~   NO QUORUM
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