Meeting Minutes: August 20 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, August 20, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox – absent     Also attending: Tom Stankard – of the Daily Standard, Jeff Long, Chief May, Sandy Schaffner and Marlene Roebuck.   Motion Young. Second Gehle to accept the agenda as orders of the day. Now called for the question.   Young = y, Gehle = y, Now = y, Pontsler = y, Heitkamp = y. Passed 5 yes.     Motion Pontsler. Second Gehle to accept the minutes from the August 6, 2019 council meeting as presented. Heitkamp called for the question. Pontsler = y, Gehle = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence:   August 19, 2019   To:   Village of Rockford Mayor and Council:   Thank you for the opportunity to be the Shanes Park Board President for the last 15 years and on the board for at least 20 years.   It has been a wonderful way to give back to the Community.   I have made a lot of new friends. I have enjoyed helping make decisions for park improvements and seeing all the smiling faces of those families enjoying the park for graduations and reunion festivities.   Effective August 31st of this year, I will be stepping down and will be enjoying retirement.   I have asked Jeremy and Amy Joseph to take over at this time and will be available to help them transition until the end of the year.   Sincerely,   Sandy Schaffner     Council to Sandy — Thanks for all you and board have done with the park – it’s truly a bright spot in our village.   Marlene – Sandy has been greatly appreciated through the years as she has made visitors to the buildings and park feel so welcome. She has done a great job !   Amy – states she is honored to try to fill some big shoes !   She will be working closely with Sandy for the transition. They have had discussions on some further visions for the park.     Motion Gehle to approve Sandy’s retirement effective August 31, 2019....
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Meeting Minutes: August 6 ,2019

            RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, August 6, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox – absent     Also attending: Tom Stankard – of the Daily Standard, Robby Peel, Jeff Long, Srgt Stetler, Judy Koesters, Todd McKee, Luke Stephenson, Luke Clouse, Dr. Means   Motion Gehle . Second Pontsler to accept the agenda as orders of the day. Heitkamp called for the question.   Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.   Motion Now.  Second Heitkamp to accept the minutes from the July 16, 2019 council meeting as presented.    Now = y, Heitkamp = y, Young = y, Gehle = y, Ponstler = y, Passed 5 yes.     Visitors to Address Council:   Todd McKee, Luke Stephenson, Luke Clouse representing Second Crossing Brew Company will be opening later this year.   Some of the plans include being opening 3 – 4 nights per week. Interested in partnering with community organizations with fundraisers on specific events. They only sell what they make. There will be 12-16 different brews with a variety of flavors. They will also have cream soda – a non-alcoholic drink and some iced coffee options. The will be music and TV – especially when the Buckeyes are playing. They will be working with local restaurants on some menu options – there will not be a kitchen on site.   Council – Thanks for coming to meeting and giving us an update.         Mayor’s Report and Correspondence:             Community Announcements and events:   Tuesday – August 13th – Brush pick up   Sunday – September 8th- Lima Area Concert Band – Parkway HS – 3 pm   Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle   Saturday – October 5th – Veterans Memorial Fund Raiser   Monday – October 7th – Rockford Chamber Banquet   Saturday – October 26th – Halloween   ?? – need to verify time       Village Administrator’s Report – Jeff Long   Last week – John Deere mower blew up – 16 years old – received a quote for new with end of the year discount is cheaper than with the...
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Meeting Minutes: July 16 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Amy Joseph on Tuesday, July 2, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Young, Pontsler, Now, Heitkamp Fox – absent     Also attending: Leslie Gartrell – of the Daily Standard, Robby Peel, Jeff Long, Chief May   Motion Gehle . Second Pontsler to accept the agenda as orders of the day. Heitkamp called for the question.   Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.   Motion Now.  Second Young to accept the minutes from the July 2, 2019 council meeting as presented.    Gehle called for the question. Now = y, Young = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 5 yes.     Visitors to Address Council:     Mayor’s Report and Correspondence: by Council President Steve Gehle   Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.     Community Announcements and events:   Tuesday – August 13th – Brush pick up   Sunday – September 8th- Lima Area Concert Band – Parkway HS – 3 pm   Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle           Village Administrator’s Report – Jeff Long     Mayor asked for Jeff to survey the village for weeds, junk, rubbish, etc. In conducting the survey there are 65 violations to our ordinance. 15 of those are the village responsibility and they will be addressed.   Jeff will be making contact with property owners via letters. We would like to get the properties cleaned up without having law enforcement involved. Reminder to residents that weeds should be no longer 8” tall. Several properties way over that limit. There are a couple of building / zoning violations to be taken care of also.   We are getting closer to celebrating our Bicentennial – 2020 – let’s clean up the town for our visitors next year and show pride in our community.   Park Board – will be purchasing another child play set – a revolution spinner. For children ages 2-12 – holds 10 at a time. Will be a nice addition.   We are continuing with the trailer park clean up – concrete has been going to Belna...
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Meeting Minutes: July 2 ,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Council President Steve Gehle on Tuesday, July 2, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Young – absent     Also attending: Tom Stankard – of the Daily Standard, Robby Peel, Jeff Long, Judy Koesters, Srgt. Stetler, Kevin Lutz and Steve Hessler   Motion Fox. Second Pontsler to accept the agenda as orders of the day.  Now     called for the question.   Fox = y, Pontsler = y, Now = y, Gehle = y , Heitkamp = y. Passed 5 yes.   Motion Now.   Second Heitkamp to accept the minutes from the June 18, 2019 council meeting as presented.    Fox called for the question. Now = y, Heitkamp = y, Fox = y, Gehle = y, Pontsler = y. Passed 5 yes.     Visitors to Address Council:   Kevin Lutz addressed council with concerns regarding a neighbor property.   Isn’t there something council can do?   The grass taller than back yard fence. Other neighbors in the area keep up property. Kevin stated the property owner mentioned an agreement with the village to keep up the mowing, but Jeff stated there was no arrangements made.   Councilman Gehle stated we are doing what we can.   Council thanked Kevin and will make note of his concerns.   Mayor’s Report and Correspondence: by Council President Steve Gehle   Resolution 38-19-R – A Resolution expressing gratitude to the Village of Rockford for providing assistance after the tornado, and declaring an emergency…..   from City of Celina.   Thank you City of Celina for your kind words.   Thank you to the emergency personnel from the Village that helped – Fire Department, EMS, and other emergency responders.   We appreciate you helping our neighbors in their time of need.       Community Announcements and events:   Thursday – July 4th – Independence Day – Village office closed.   Wednesday – Friday – July 10th – 12th –   Lisa attending Tax seminar     Village Administrator’s Report – Jeff Long   WWTP – generator has been installed and inspected. We are up and running. Will be completing the storage building later summer / early fall.   Committee Reports   Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted – $20,436.17    Second Heitkamp . Pontsler called for...
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Meeting Minutes: June 18,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, June 18, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Young- absent Also attending: Robby Peel, Jeff Long, Judy Koesters and Srgt. Stetler   Motion Now. Second Fox to accept the agenda as orders of the day. Heitkamp called for the question. Now = y, Fox = y, Heitkamp = y, Gehle = y , Pontsler = y, Passed 5 yes.   Motion Pontsler.  Second Gehle to accept the minutes from the June 4, 2019 council meeting as presented. Fox called for the question. Pontsler = y, Gehle = y, Fox = y, Now =y, Heitkamp = y. Passed 5 yes.     Visitors to Address Council:   Mayor’s Report and Correspondence:   Thank you for support of Community Days!   Lots of hard work! Park looked great although weather didn’t cooperate!   Received Mayors Court information.   Community Announcements and events:   Saturday – June 22nd – Fox Family Ride for Autism   Thursday – July 4th – Independence Day – Village office closed.     Village Administrator’s Report – Jeff Long   WWTP – flow meter installed this week. We will continue to work on the water meter replacement project. Should be completed next week.     Committee Reports   Finance Committee – Steve Gehle   Motion Pontsler to pay bills as submitted – $ 252,183.92 Second Now.  Fox called for the question. Pontsler = y, Now = y, Fox = y, Gehle = y, Heitkamp = y. Passed 5 yes.   Motion Pontsler. Second Fox to accept the Mayors Court pay in of $551. Heitkamp called for the question. Pontsler = y, Fox = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.   Finance Meeting was held on 06/11/19 – 7 pm – Budget / wages discussed for 2020.   With regard to wages – It was discussed and approved that Aaron Temple and Blair Shaffer each have hourly rate increased by $1 per hour effective immediately.   Motion Fox, Second Pontsler. Heitkamp called for the question. Fox = y, Pontsler = y, Heitkamp = y, Gehle = y , Now = y. Passed 5 yes.   Public Budget hearing was held before council at 7:15 pm. Budget 2020 was...
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Meeting Minutes: June 4,2019

                        RECORD OF PROCEEDINGS:   Council called to order by Mayor Joseph on Tuesday, June 4, 2019, at 7:30 pm at the Rockford Village Hall.   Invocation – Jeff Long   Pledge of Allegiance   Those present: Gehle, Fox, Pontsler, Now, Heitkamp Young- absent Also attending: Tom Stankard – Daily Standard   Motion Gehle. Second Pontsler to accept the agenda as orders. Heitkamp called for the question. Gehle = y, Pontsler = y, Heitkamp = y, Fox = y, Now = y, Passed 5 yes.   Motion Pontsler.  Second Fox to accept the minutes from the May 21, 2019 council meeting as presented. Gehle called for the question. Pontsler = y, Fox = y, Gehle = y, Now = y, Heitkamp = y. Passed 5 yes.   Visitors to Address Council:     Mayor’s Report and Correspondence:     Community Announcements and events:   Tuesday – June 11th – Brush pick up   Friday and Saturday – June 14/15 – Rockford Community Days   * See Rockford Community Days Facebook page for complete schedule of events!     Saturday – June 22nd – Fox Family Ride for Autism     Village Administrator’s Report – Jeff Long         Committee Reports   Finance Committee – Steve Gehle   Motion Fox to pay bills as submitted – $ 16,254.48 Second Pontsler. Now called for the question. Fox = y, Pontsler = y, Now = y, Gehle = y, Heitkamp = y. Passed 5 yes.   Motion Fox to approve supplemental appropriations to date and additional purchase orders. Second Heitkamp. Pontsler called for the question. Fox = y, Heitkamp = y, Pontsler = y, Gehle = y, Now = y. Passed 5 yes.   Finance Meeting scheduled for 06/11/19 – 7 pm – Budget items for 2020   Public Budget hearing – 06/18/19 – 7:15 pm     Service Committee:   Greg Pontsler   New furniture at Shanes Park – looks nice. Includes a picnic table, a bench and a bar table with chairs. Cost – $3,000 paid by the Park Board.   Mayor reported – Jessica Yoder has inquired regarding painting up the bathrooms with sports theme.   She would be donating the paint and her time. Council agreed as long as approved by the Park Board.   Bathrooms and bathroom floors have recently been painted and LED lights installed.   Street between Race and Columbia will be fixed yet this...
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