Meeting Minutes: December 4, 2018

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 4, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long and Council – The Lord’s Prayer

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Now, Pontsler, Heitkamp

 

Also attending: Tom Stankard – Daily Standard, Jeff Long, Robby Peel, Brett Peel, Judy Koesters, Srgt. Stetler and Randy Schallenberg

 

Motion Young. Second Fox to accept the agenda as orders of the day with addition of Resolution 10-18 and Resolution 11-18. Gehle called for the question. Young = y, Fox = y, Gehle = y, Pontsler = y, Now = y, Heitkamp = y. Passed 6 yes.

 

Motion Gehle. Second Pontsler to accept the minutes from the

November 20, 2018 council meeting as presented. Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Fox = y, Now = y. Passed 6 yes.

 

 

Visitors to Address Council:

 

Randy Schallenberg questioned council with regards to water bills. He currently doesn’t have water services, but is still getting charged $22.50.   Jeff responded that this is how the Ordinance is set up and that every property pays the $22.50 even when there is no water services. The new ordinances that goes into effect January 1 will be changing that.

 

Council thanked Randy for attending the meeting and voicing concerns.

 

 

Mayor’s Report and Correspondence:

 

Christmas at the Park – successful! Thanks again to volunteers!

 

Best decorated house in Rockford contest will be judged on December 23rd – let’s light up the town for the Christmas season!

 

Thank you for Shopping Small Business Saturday!

 

 

Community Announcements and events:

 

December 16th – Christmas at The Belle – 2 pm Free Admission

*Donations of non-perishable foods to local food pantry will be accepted

Visit Santa and enjoy refreshments!

 

December 25th – Together at Christmas – Free Meal – Community Building

 

Village Administrator’s Report – Jeff Long

 

WWTP project is about 50% complete with working continuing into January and finishing up projected by summer.

 

Committee Reports

 

Finance Committee – Steve Gehle

 

Motion Now to pay bills as submitted – $892,547.42. Approving Shinn Brothers payment that will be made later in the month as to not hold up project. Second Fox. Young called for the question. Now = y, Fox = y, Young = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

 

Motion to approve the monthly financial reports – * note additional report

 

Motion Young. Second Pontsler. Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax. Heitkamp called for the question. Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Fox = y, Now = y. Passed 6 yes.

 

Motion Young to approve supplemental appropriations to date. Second Now. Fox called for the question. Young = y, Now = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

 

Motion Pontsler to approve additional purchase orders. Second Now. Heitkamp called for the question. Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Young = y, Fox = y. Passed 6 yes.

 

 

State Audit requests regarding the radio station moving forward:

 

Motion Fox to approve new line items for the General Fund for the purpose of the Radio station.   Second Now. Heitkamp called for the question.   Fox = y, Now = y, Heitkamp = y, Gehle = y, Young = y, Pontsler = y. Passed 6 yes.

 

 

Revenue – 1000-529-0000 – other Cultural and Recreation programs – Radio Station

 

Appropriation – 1000-490-320 – Communications for Radio Station

 

 

Motion Pontsler to approve a Supplemental revenue and appropriation for radio station in the amount of $2526.12 for 2018. Second Heitkamp. Fox called for the question. Pontsler = y, Heitkamp = y, Fox = y, Gehle = y, Young = y, Now = y. Passed 6 yes.

 

Motion Now to close the radio station account in the amount of $ 2526.12 to be deposited in to the Village of Rockford bank account located at Peoples Bank. Second Heitkamp. Pontsler called for the question. Now = y, Heitkamp = y, Pontsler = y, Gehle = y, Young = y, Fox = y. Passed 6 yes.

 

RESOLUTION 11-18

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2019, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

 

Motion Fox. Second Pontsler. Heitkamp called for the question. Fox = y, Pontsler = y, Heitkamp = y, Gehle = y, Young = y, Now = y. Passed 6 yes.

 

 

ORDINANCE 01-18 – amended

 

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2019.

 

Motion Now to approve Ordinance 01-18 amendment to include radio station line items for 2019. Second Heitkamp. Fox called for the question. Now = y, Heitkamp = y, Fox = y, Gehle = y, Young = y, Pontsler = y. Passed 6 yes.

 

Budget of $5,000

Expense of $5,000

 

Service Committee:   Greg Pontsler

 

Greg and Jeff talking – not on same page yet.

 

 

 

 

Safety Committee:     Chris Heitkamp

 

 

 

Economic Development Committee: Shane Young

 

RADC will be handing out Christmas candy canes at the 4-way stop on December 22nd at 10 am.. We are hoping that Santa will be visiting too.

 

The next RADC Meeting will be held on January 28th at 7 pm.

 

 

RESOLUTION 09-18

A RESOLUTION BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR TO ENTER INTO AN ENTERPRISE ZONE AGREEMENT BETWEEN THE VILLAGE OF ROCKFORD AND THE FREMONT COMPANY

 

Motion Fox. Second Now. Gehle called for the question. Fox = y, Now = y, Gehle = y, Young = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

 

 

 

Public Utilities Committee:  Wilbur Fox

 

Some discussion on the water / sewer rates.   The commercial rates are the rates that are changing the most.

 

 

ORDINANCE 02-18

AN ORDINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WATERWORKS SYSTEM, ENACTING NEW RATES PERTAINING TO THE CHARGES AND RULES FOR WATER AND WATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/06/18

2nd reading – 11/20/18

3rd reading – 12/04/18

 

Motion Young. Second Heitkamp. Now called for the question. Young = y, Heitkamp = y, Now = y, Gehle – y, Fox = y. Pontsler = y. Passed 6 yes.

 

 

ORDINANCE 03-18

AN ODINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WASTEWATER TREATMENT SYSTEM, ENACTING NEW RATE PERTAINING TO THE CHARGES AND RULES FOR WASTEWATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/06/18

2nd reading – 11/20/18

3rd reading – 12/04/18

 

Motion Gehle. Second Young. Heitkamp called for the question. Gehle = y, Young = y, Heitkamp = y, Fox = y, Pontsler = y, Now =y. Passed 6 yes.

 

 

Public is asked to review the information on the web site at:

 

www.rockfordohio.org     – click on NEWS under Welcome to Rockford for

 

2019 Water Rates and 2019 Sewer Rates

NEW Rules and Regulations for water and sanitary sewer systems

 

 

Will be changing out defective meter heads at approximately 10 per day.

 

We are upgrading the billing software to include the option to email water bills and a web site link where residents can look up their information online.

 

Rules Committee:   Brad Now

 

Along with new rates, we are talking with the bank to see if auto payments can be set up also.

 

Old Business:

 

Holes in ally’s – need fill in stone for the winter.   Some flooding issues on

Holly Lane at the curve in front of the Community Building. Holly Lane and Front street – low area needs work. Also look at sidewalks on Holly Lane.

 

 

 

 

 

 

 

New Business:

 

We will keep the December 18th meeting on the calendar with a possibility of cancellation if nothing pressing. We will also be canceling the 1st meeting in January as January 1st is a holiday. The January meeting will be held on the 15th.

 

 

 

 

_________________________                      _________________________

Mayor                                                              Fiscal officer.

 

 

 

 

Meeting adjourned at 8:16.